BUDGET & OPS ANALYST CITY CLERKS OFFICE

Reporting to the Senior Project Manager Clerks, the Budget & Operations Analyst will provide support to City Clerk's Office, Council Member Office and Accountability Offices in preparation of Operational and Capital Budgets, in-year variance reporting, financial planning, controls and compliance reporting, development of operational and strategic plans. To provide support in the planning, development, implementation and monitoring of a range of high profile and politically sensitive projects and initiatives.

Major Responsibilities:

• Implements detailed plans and recommends policies regarding program specific requirements.
• Oversees assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Reviews and monitors to ensure that the project expenditures are controlled and maintained within approved budget limitations.
• Develops multi-year Operating and Capital Budgets, based on the clients' strategic and operational needs and complies with corporate budget guidelines; coordinates and assists in the gathering of information for drafting the annual capital and operating budgets, analyzes historical budget variances and budget increases from previous year, provides summarized budget information, and meets with Divisional managers and directors; prepares business cases for programs/projects/initiatives by developing financial models and sensitivity scenarios; and prepares service level adjustment scenarios and participates in meetings which may involve highly confidential strategic, operational or labour relations issues such as restructuring, downsizing, and contracting out.
• Prepares reports including corporate and monthly variance reports, and briefing notes as well as presentation material for division staff on financial matters.
• Provides assistance to all levels of Divisional management in various financial issues.
• Develops and participates in the implementation of financial, operational and culture change projects as well as identification of continuous improvement opportunities through ongoing operational reviews.
• Provides advice, guidance, and analysis on budget, financial issues and procedures, to support the delivery of services.
• Reviews internal control procedures and perform divisional process reviews, as requested.
• Recommends modifications/enhancements to internal control systems.
• Prepares year-end forecasts and reporting requirements by performing financial analysis, highlighting issues that have strategic, financial, and operational and risk implications, ensuring consistency with approved budgets, and submission of required corporate reports within established timelines.
• Monitors in-year operating and capital budget adjustments and position adjustments.
• Provides direction in budgeting, financial policies and procedures to other clerical staff in the division.
• Ensures compliance to financial policies and procedures, the general accepted accounting principles (GAAP) and Public Sector Accounting Board standards.
• Develops and maintains professional relationships with internal and external clients.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable experience working in a large public or private sector organization, developing budgets and performing financial analysis.
2. Completed post-secondary education in a discipline pertinent to the job function such accounting or finance or the equivalent combination of education and experience. A professional accounting designation would be considered an asset.
3. Considerable experience using enterprise-wide computer based budget, financial or accounting systems(i.e S4/Hana & PBF).
4. Considerable experience in word processing, spreadsheet applications, preparing presentations and organizational charts (i.e. Microsoft Excel, Word, PowerPoint and Visio).

You must also have:

• Strong analytical and problem-solving skills; and takes initiative and applies best practices to continuously improve processes to enhance service delivery, efficiency and effectiveness.
• Familiarity with the City's Financial and Budget policies and systems would be considered an asset
• Strong customer focus and interpersonal skills; ability to establish effective working relationships with team members, senior management and staff, clients, and stakeholders.
• Ability to communicate effectively both verbally and in writing
• Ability to work independently under minimum supervision to set and adjust priorities, work under pressure and meet tight deadlines
• Ability to exercise sound judgement and discretion in dealing with politically sensitive and confidential matters.
• Ability to adhere to the Toronto Public Service mission and values and act professionally and ethically.