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MAINTENANCE PLANNER & SCHEDULER

Job ID:  63884
Job Category: Engineering & Technical
Division & Section: Corporate Real Estate Management, FM Technical Centre of Excellence
Work Location: Scarborough Civic Centre, 150 Borough Drive
Job Type & Duration: Full-Time, Permanent Vacancy
Hourly Rate: $ 44.64 - $ 48.88
Shift Information: Monday to Sunday, 40 hours per week, with a varied schedule that may include daytime, afternoon, and evening shifts.
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 16-Apr-2026 to 29-Apr-2026

Job Description

As a Maintenance Planner, your job will include planning, scheduling, and coordinating maintenance activities. By ensuring that both planned and reactive work is completed in a timely manner, you can help to minimize equipment downtime and maximize productivity. You will work closely with staff and supervisors to coordinate maintenance tasks, minimize disruptions and address potential maintenance issues. Your technical expertise and guidance will be an invaluable asset to the operations team as they work to keep all equipment in top condition.


Major Responsibilities:

  • Develops, maintains and monitors programs and systems such as Computerized Maintenance Management Systems (CMMS) or Work Management Systems (WMS), including SAP.
  • Plans, schedules and coordinates all maintenance activities, both planned and reactive work.
  • Develops work plans for maintenance (PM, PdM and Corrective work) with necessary information to allow efficient scheduling, assigning and execution of maintenance work.
  • Performs purchasing duties as required, ensuring adherence to purchasing policies and 7/24 requirements for maintenance.
  • Stages materials, as required.
  • Evaluates job feedback and makes recommendations to improve future planned work.
  • Prioritizes work requests and work orders.
  • Calculates planned work, based on open work with priorities, and forecasted available labour hours.
  • Prepares training course materials and conducts training and demonstrations for users of CMMS / WMS concepts, and provides training and work direction to staff.
  • Conducts investigations and studies for a variety of maintenance programs and projects pertaining to the City’s facilities and infrastructure, and makes recommendations on findings.
  • Administers, prepares and coordinates requirements and reviews reports, specifications and documentation related to maintenance activities.
  • Conducts field inspections and assessments and evaluates the condition of facilities and assets, including root cause analysis.
  • Assists in ensuring a standard approach across the Division related to the Reliability Program (RP).
  • Assists engineers and other management staff to carry out technical work for the planning, scheduling, design, tendering, construction, inspection and maintenance of municipal infrastructure.
  • Assists with budget preparation and tracking of expenditures.
  • Prepares drafts of documents, contracts, specifications and agreements for the Supervisors and Managers.
  • Programs, operates and maintains a variety of mechanical, digital, analogue, wireless, computerized and other equipment and systems, and provides training to staff in maintenance activities, calculations, diagnostics, repairs, studies, etc.
  • Conducts quality assurance data integrity checks and produces reports based on findings.
  • Performs and/or monitor tests, analyzes results and makes recommendations.
  • Performs and/or reviews research and calculations and analyzes technical data.
  • Prepares, reads and interprets technical drawings.


Key Qualifications:
Your application must describe your qualifications as they relate to:

  1. Extensive experience in the engineering maintenance field, including experience related to asset reliability in a complex process facility.
  2. Graduation from a Mechanical or Electrical Technologist Program, Plant Engineering Maintenance Association of Canada – Maintenance Management Program (PEMAC MMP) Certification, or the equivalent combination of education and practical experience related to Planning and Scheduling.
  3. Considerable experience applying maintenance principles, practices, concepts and options, related to maintenance planning, scheduling, coordination and optimization.
  4. Experience using MS Office Suite (MS Excel, MS Project) and Computerized Maintenance Management Systems (CMMS) / Work Management Systems (WMS)/SAP.
     

You must also have:

  • Advanced knowledge of the collection, evaluation and analysis of field data related to maintenance management, facility processes and infrastructure.
  • Knowledge of government legislation in the area of the Occupational Health and Safety Act and its regulations, the Ontario Building Code and Fire Code.
  • Knowledge of manual and computerized mathematical calculations used in engineering analysis.
  • Ability to understand Facilities Management administration processes related to inventory control, procurement and other purchasing procedures, including tendering and administration of requests, etc.
  • Knowledge of, and ability to utilize, Computerized Maintenance Management Systems (CMMS), including the setup of user definable software for end-user use in the areas of maintenance, procurement and inventory control.
  • Excellent research and analytical skills with the ability to recommend solutions.
  • Ability to read and interpret technical drawings and plans.
  • Ability to provide work direction to other staff.
  • Strong organizational and multi-tasking skills with the ability to plan, prioritize, organize and carry out work with minimal supervision.
  • Ability to communicate effectively both verbally and in writing with various levels of staff, external clients and the public on technical issues.
  • Strong customer service and interpersonal skills and ability to work effectively as a member of a team.
  • Strong problem-solving and conflict resolution skills.
  • Ability to plan, organize and coordinate projects and meet required deadlines.
  • Ability to exercise independent judgement in dealing with technical matters.
  • Ability to travel to various work locations/sites to conduct field investigations

 

Equity, Diversity and Inclusion 

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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