PAYROLL PROGRAM ASSISTANT 2

• Job ID: 49257
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Toronto Paramedic Services, PS Operational Support
• Work Location: 4330 Dufferin St. Toronto, M3H 5R9
• Job Type & Duration: Full-Time, Temporary (12 months) Vacancy
• Hourly Rate and Wage Grade: $33.34 - $36.55
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 30-Oct-2024 to 14-Nov-2024

Job Description:

Reporting to the Supervisor Administrative Services, the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions.

Major Responsibilities:

• Receives attendance reporting information and prepares/processes payroll information.
• Co-ordinates and inputs daily timesheets into corporate computerised payroll/absentee system in regards to divisional cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes.
• Prepares and processes personnel documentation for employees, rehires and layoffs.
• Prepares, maintains and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies and corrects entitlement for vacation and sick bank credits. Prepares summary sheets on outstanding sick claims and doctor's certification. Calculates and monitors lieu time.
• Verifies and distributes payroll cheques and makes arrangements for cancelled/replacement cheques.
• Calculates and enters dollar adjustments into data set for divisional payroll. Checks for and assigns employee number to employees and types personnel record card.
• Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters.
• Prepares reports i.e. overtime report, reports on casual employees. Prepares annual reports on position status and on employee regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieutime balances and attendance management information.
• Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations.
• Prepares documents pertaining to the updating of payroll records.
• Distributes forms for Canada Savings Bond and United Way programs. Receives forms from participating employees, adds personnel information and forwards to Pension, Payroll & Employee Benefits Division.
• Liaises with other divisions, outside agencies.
• Prepares payroll for a business unit.
• Maintains payroll/personnel records and files for audit purposes.
• Performs pre-audit and verifies input for accuracy.
• Maintains petty cash fund.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Considerable clerical / administrative experience, most of which should relate specifically to the payroll or attendance keeping/time entry functions, and/or an equivalent combination of relevant post-secondary education in the fields of payroll, human resources management, accounting, or public administration and clerical/administrative/payroll experience.
2. Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
3. Considerable experience using office systems including Microsoft Office Suite: Word, Excel, and Outlook.
4. Experience using corporate payroll and time entry systems (e.g. Kronos Workforce Central, SAP and / or SuccessFactors), administering corporate payroll procedures, and with personnel documentation.

You must also have:

• Strong analytical and problem solving skills.
• Ability to set up and maintain manual and computerized filing systems.
• Excellent customer service and interpersonal skills, and the ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
• Ability to work with attention to detail and accuracy needed for payroll and attendance reporting, and maintenance of employee records.
• Accurate keyboarding and proofreading skills.
• Ability to work effectively with others as part of a team, as well as independently with minimal supervision.
• Ability to use discretion when dealing with confidential information, e.g., rates of pay, employee absences, or other sensitive personnel information.
• Ability to meet tight deadlines in a high volume environment and to work overtime as required, including statutory holidays if operationally required.
• Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices and related legislation.
• Certification or enrollment in a designated Payroll Program would be an asset.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.