BUSINESS DEV & IMPROVEMENT ANALYST

Major Responsibilities 

• Supports the research and development of strategic initiatives, policies, procedures, and regulations required to support Fleet Services processes and operation. 

• Collect, analyze, and interpret complex operational data to develop actionable insights, KPIs, and performance dashboards that drive decision-making and continuous improvement. 

• Conducts research taking into consideration developments within the industry, corporate policies and practices, legislation and initiatives by other levels of government. 

• Assist in the development of a portfolio of major, multi-stakeholder projects and programs associated with implementation of key Fleet Services and City priorities. 

• Assist in the preparation of reports and submissions (e.g. briefing notes, staff reports, and other correspondence) for the Division and City Council 

• Leverage integrated applications to automate tasks, implement system wide improvements and modernize business practices.  

• Ensures effective teamwork, communication, high standards of work quality, organizational performance and continuous learning across the operation. 

• Builds and maintain strong and cooperative working relationships with Fleet Services groups, Client Divisions and other respective stakeholders. 

• Build strong relationships and work directly with all Fleet Services garages and frontline staff, working in-person to understand operational needs, gather feedback, and implement practical process improvements that align with divisional goals 

• Prepare clear business cases, cost-benefit analyses, and reports for senior management, providing recommendations that deliver operational efficiencies and cost savings. 

• Develops Divisional policies and procedures ensuring they comply with corporate policies, consults with key stakeholders to ensure policies meet Corporate and client needs. 

• Coordinates the implementation of assigned projects with other initiatives and provides senior management with timely, comprehensive reports identifying project objectives, results and changes, and makes recommendations on corrective actions. 

• Utilizes established metrics and establishes new metrics as required and analyzes fleet data. 

• Recommends service delivery options and/or structural changes in the development of environmental and operations changes, including continuous improvement initiatives. 

• Assists operations with training staff to develop awareness and enhance commitment to divisional and corporate goals, and performance commitments. 

• Support the development of divisional policies, procedures, and continuous improvement programs; facilitate staff engagement and training to embed best practices. 

• Develop project terms of reference, project objectives, budget and resource requirements, methodologies and implementation strategies. 

• Mange projects, monitor outcomes, analyze fleet data trends, and recommend corrective actions to address performance gaps. 

Key Qualifications

1. Post-secondary education in Business Administration/Management, Business Analysis, Business Process Management, Supply Chain Management and Logistics, Automotive Technology or Diesel Mechanics, or an equivalent combination of education and relevant experience. 

2. Considerable project management skills with experience in planning, budgeting, scoping, contracting, and the ability to define and track deliverables, deadlines, accountabilities, budget and resources. 

3. Considerable experience applying quantitative and qualitative analytical methods (including but not limited to trend analysis, regression analysis, pattern recognition) and developing effective processes for continual monitoring.  

4. Considerable experience conducting analyses and studies, preparing staff reports, briefing notes, business cases, and/or strategy papers. 

5. Considerable experience as a fully accountable project leader delivering multi-stakeholder projects and programs with the ability to design, manage and prioritize multiple projects concurrently in a deadline driven environment with attention to detail. 

6. Considerable experience and proficiency with a variety of software suites or systems including, Power Bi, Tableau, FleetFocus M5, MS Office (i.e. Word, Excel, PowerPoint), MS Project, and Visio. 

7. Considerable experience analyzing, designing, implementing, and monitoring organizational processes to improve efficiency, reduce costs, and ensure quality.  

8. Experience with developing and monitoring Key Performance Indicators (KPIs) 

9. Experience and ability to work in a team environment and motivate staff and other partners in achieving the organizations goals. 

10. Knowledge of applicable federal and provincial environment and transportation legislation. 

11. Sound judgement and proven ability to exercise discretion and handle matters of a confidential and sensitive nature. 

12. Superior oral and written communication, presentation and interpersonal skills with the ability to communicate effectively to all levels of the organization, as well as with business interests and other stakeholders. 

13. Excellent organizational and planning skills with the ability to set priorities and manage short turnaround times. 

14. A valid Ontario Class “G” Driver’s License with the ability to obtain a City driver’s permit upon employment. 

15. This position operates in a hybrid work environment; however, frequent travel to various work locations is required.