ACCOUNTING ASSISTANT 1

• Job ID: 53597
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Housing Secretariat, Finance & Business Services
• Work Location: Metro Hall, 55 John St, Toronto, M5V 3C6
• Job Type & Duration: Full-time, Temporary (8 months)
• Hourly Rate and Wage Grade: $41.33 - $45.26
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 10-Feb-2025 to 25-Feb-2025

Reporting to the Senior Financial Analyst, the Accounting Assistant 1 will be responsible for performing accounting duties, primarily in support of the Rent Supplement Program ensuring timely and accurate monthly payment of subsidies. Duties include tenant account review and reconciliation, regular updates of client database, ensuring compliance with established corporate policies, procedures and practices, and significant interaction with program staff. 

Major Responsibilities:
The primary functions associated with this position include but are not limited to:

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Prepares the monthly departmental financial statements and other financial information for divisions, Provincial and Federal Governments.
• Prepares and calculates subsidy claims and other ad hoc financial and statistical reports to the Provincial and Federal Government.
• Prepares and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries.
• Researches and analyzes financial information. Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
• Reviews financial system reports, i.e., variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
• Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries.
• Co-ordinates projects and assignments.
• Directs accounting staff and provides training, advice and guidance as needed.
• Provides assistance on accounting & financial related matters to the Divisions.
• Provides financial analysis, claims and other information to the Divisions as requested.
• Creates ad hoc financial system reports for analysis purposes.
• Ensures internal controls for petty cash are maintained in accordance with City By-laws and policies.
• Co-ordinates with the City, Provincial and Federal Auditors.
• Prepares working papers for year-end closing.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Actively working towards a professional accounting designation (i.e. completion of at least CPA preparatory courses) and/or equivalent combination of education and experience in the accounting/financial management field.
2. Considerable experience reconciling accounts, analyzing financial data, and preparing financial statements and financial reporting in either a municipal, non-profit, or private sector environment.
3. Considerable experience in investigating and analyzing administrative and/or business processes for efficiencies/problems, recommending solutions and implementing decisions.
4. Considerable experience using Microsoft Office Suite (e.g. Excel, Access), specifically, using MS Excel to manipulate large amounts of data.
5. Considerable experience using a financial information system, such as SAP. 

You must also have:

• Ability to establish good working relationships with colleagues, operating management and outside departments, agencies, landlords and clients.
• Well-developed customer service and interpersonal skills with a demonstrated ability to communicate effectively and respectfully both orally and in writing at all organizational levels, as well as with external stakeholders.
• Strong coordination and organizational skills with the ability to manage conflicting priorities and meet tight deadlines.
• Ability to plan, organize and manage work independently with minimal supervision and cooperatively as a member of a team.
• Ability to be detail-oriented when working with large volumes of data.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.