ACCOUNTING ASSISTANT 3

Job ID: 64555

Job Category: Finance, Accounting & Purchasing

Division & Section: Strategic Public & Employee Communications, Marketing, Comms & Digital Strategy

Work Location: City Hall, 100 Queen Street West, Toronto, M5H 2N2

Job Type & Duration: Full-time, Temporary (12 months) Vacancy

Hourly Rate: $38.20 - $41.70

Shift Information: Monday - Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 12-May-2026 to 28-May-2027 

About the Division

The Communications Division delivers effective marketing and communications to the public and City staff. Through a centralized approach that nurtures growth and opportunity for its staff, the Communications division focuses on proactive storytelling that puts the City, and its divisions – as partners – at the centre. Integrated communications and marketing activities align with the broader organizational strategy and drive measurable impact.

Job Description

As a member of the Communications team, reporting to the Director of Communications, Marketing, Communications and Digital Strategy, the Accounting Assistant 3 is responsible for accounts payable, purchasing and general ledger reconciliations, preparing and processing journal entries, and preparing financial documents for quarterly and year-end accounting requirements. 

Major Responsibilities:

• Researches and analyzes financial information, records and transactions.
• Prepares financial reports and other financial records.
• Reviews, analyzes, and reconciles accounts, including commitments, parked documents, and vendor accounts.
• Processes vendor invoices for payment processing prior to submission to accounts payable and ensures compliance with divisional signing authority limits and corporate policies and procedures and relevant bylaws.
• Processes purchasing and accounts payable documentation (creates purchase orders and processes purchasing requisitions) in accordance with divisional policies, procedures and relevant by laws.
• Performs calculations in order to process period end accruals for various expenditures.
• Prepares working papers and processes period end and year-end closing entries.
• Reviews General ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
• Prepares statements for reporting to Management and Divisions.
• Analyses monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
• Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues.
• Provides work direction, training, advice and guidance to other accounting staff
• Assists on special projects and assignments.
• Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction for any changes.
• Investigates, analyses and takes corrective action on erroneous accounting transactions.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and/or related experience.
2. Considerable experience with the accounting procedures, practices, and techniques used in a public sector setting, including analyzing financial data and preparing detailed summaries, statements and documentation.
3. Experience using Microsoft Office (i.e. Word, Excel) and other computerized applications/systems.
4. Experience using SAP S4/HANA modules including accounts payable and receivable, purchasing, and report and inquiry.

You must also have:

• Knowledge of municipal or public sector accounting and purchasing procedures, corporate financial control and federal and provincial legislation relevant to the position.
• Excellent customer service and interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and public.
• Strong verbal and written communication skills and the ability to communicate effectively and deal professionally and tactfully with members of Council, all levels of staff and public.
• Strong problem solving, research and analytical skills.
• Knowledge of financial and internal controls.
• Ability to handle multiple projects, prioritize and work in a fast-paced environment.
• Ability to exercise independent judgement and discretion in dealing with confidential matters.
• Ability to perform complex detailed computations and calculations.
• Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple projects within tight deadlines.
• Ability to work overtime as required to meet deadlines.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion 

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.