ACCOUNTING ASSISTANT 3

Job ID: 50200

• Job Category: Finance, Accounting & Purchasing

• Division & Section: Seniors Services & Long Term Care, LTC Management Services

• Work Location: Union Station, 65 Front Street West, 3rd Floor, Toronto, Ontario, M5J 1E6 (Hybrid)

• Job Type & Duration: Full-Time, Temporary (Approximately 12 months) Vacancy

• Hourly Rate and Wage Grade: $35.17-$38.53, Wage Grade 9

• Shift Information: Monday to Friday, 35 hours per week.

• Affiliation: L79 Full-time

• Number of Positions Open: 1 

• Posting Period: 26-SEP-2024 to 10-OCT-2024

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Job Summary:

The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.

Working within the Seniors Services and Long-Term Care Home's Revenue & Trust and Contract Administration and Procurement Support Departments, the Accounting Assistant 3 will be a part of a team of professionals responsible for performing a variety of accounting duties related to accounts receivable, accounts payable, contract accounting, complement management, reconciling ledger accounts, and ensuring vendor payments are in compliance with established corporate policies and processes.

Major Responsibilities:

• Researches and analyzes financial information.
• Prepares financial reports and other financial information.
• Reviews, analyzes and reconciles accounts, including commitments, parked documents and vendor accounts.
• Processes vendor invoices for payment processing prior to submission to accounts payable and ensures compliance with divisional signing authority limits and corporate policies and procedures and relevant bylaws.
• Liaises with corporate finance and divisional staff to resolve outstanding accounting issues.
• Provides assistance and advice on accounting and financial related matters to the divisions.
• Researches and analyzes accounting/financial documents to verify validity of transactions processed in SAP.
• Reviews, analyzes General Ledger expenditure accounts, processes reclassification adjustments.
• Processes purchasing documents such as Purchase Requisitions, Divisional Purchase Orders, Purchase Orders, Contract Release Orders against Blanket Contracts ensuring compliance with divisional and corporate policies, procedures and all relevant by laws.
• Liaises with internal and external parties to address all financial related matters.
• Assists in preparing working papers and processes period end and year end entries.
• Assists on projects and assignments.
• Responsible for records management activities.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Post-secondary degree or diploma in Accounting, Finance or Business Administration or the approved equivalent combination of education and/or experience.
2. Considerable experience in the analysis, investigation and processes relating to accounts payable and/or receivable.
3. Considerable experience in using a financial information system, such as SAP or an equivalent computerized accounting system.
4. Considerable experience in analyzing financial data and preparing financial reports using Microsoft Office Word and Excel.

You must also have:

• • Knowledge of municipal or public sector accounting and purchasing procedures, corporate financial control, and Federal and Provincial legislation relevant to the position.
  • Strong problem solving, research and analytical skills.
  • Strong interpersonal and communication skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
  • Knowledge of financial and internal controls.
  • Ability to take initiative and work independently as well as cooperatively as a member of a team.
  • Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple management staff within tight deadlines.
  • Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.