ACCOUNTING ASSISTANT 3

Job Summary:

The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.

Working within the Seniors Services and Long-Term Care Home's Revenue & Trust Services Unit, the Accounting Assistant 3 will be a part of a team of professionals responsible for performing a variety of accounting duties related to accommodation billing, managing accounts receivable, banking and cash management, collections and reconciling ledger accounts. The team is also responsible for effective internal controls, adherence to Ministry of Long-term Care regulations, policies and submission of reports required by the Ministry.

Major Responsibilities:

• Prepares financial statements and statistical data reports pertaining to Trust Funds and Accommodation Revenue Unit.
• Prepares and calculates subsidy claims and ad hoc financial and statistical reports to the Provincial and Federal Government.
• Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries.
• Prepares working papers and processes period end and year-end closing entries.
• Reviews General ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
• Prepares statements for reporting to Management and Divisions.
• Analyses monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
• Creates/executes ad hoc financial system reports for analysis purposes.
• Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues.
• Provides work direction, training, advice and guidance to other accounting staff.
• Assists on special projects and assignments.
• Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction for any changes.
• Verifies and processes purchasing and accounts payable transactions.
• Invoices customers and prepares periodic accounts receivable reports, such as, age analysis reports.
• Investigates, analyses and takes corrective action on erroneous accounting transactions.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Post-secondary degree or diploma in Accounting, Finance or Business Administration or the approved equivalent combination of education and/or experience.
2. Considerable experience in the analysis, investigation and processes relating to accounts payable and/or receivable.
3. Considerable experience in using a financial information system (E.G. SAP, QuickBooks).
4. Considerable experience in analyzing financial data and preparing financial reports.

You must also have:

• Knowledge of municipal or public sector accounting and purchasing procedures, corporate financial control and federal and provincial legislation relevant to the position.
• Proficiency with Microsoft Excel and Word.
• Strong problem solving, research and analytical skills.
• Strong interpersonal and communication skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
• Knowledge of financial and internal controls.
• Ability to take initiative and work independently as well as cooperatively as a member of a team.
• Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple management staff within tight deadlines.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Please note:

As a condition of employment with the Senior Services and Long-Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).