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ACCOUNTING ASSISTANT 4

 

  • Job ID: 57255
  • Job Category: Finance, Accounting & Purchasing
  • Division & Section: Revenue Services, RevSvcs Revenue Accounting & Collections
  • Work Location: , 5100 Yonge St, Toronto, M2N 5V7
  • Job Type & Duration: Full-Time, Permanent
  • Hourly Rate and Wage Grade: $33.23 - $36.27 per hour
  • Shift Information: Monday - Friday, 35 hours per week
  • Affiliation: L79 Full-time
  • Number of Positions Open: 1
  • Posting Period: 11-Sept-2025 to 25-Sept-2025
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Reporting to the Supervisor, Operational Accounting & Financial Reporting, this position is responsible for assisting in performing varied accounting duties such as analyzing, reconciling ledger accounts, and preparing various statements.

 

Major responsibilities:

  • Performs accounting duties such as analyzing and reconciling ledger accounts
  • Prepares monthly financial statements and other financial information for management and Divisions
  • Assists in the preparation of analysis of accounts such as bank charges, rent, utility, fees, GST, and other operating accounts
  • Reconciles account receivables, prepares correcting and period-end journal entries, and parks entries in General Ledger System (i.e. SAP)
  • Prepares period and year-end closing schedules/statements
  • Compiles statistical information, and generates system reports as required
  • Reconciles periodic reports from the General Ledger re: Accounts payable and/or receivable. Prints, distributes General Ledger reports, and systematically files transaction reports/listings for audit trail purposes
  • Maintains Operational Accounting records and files, and arranges for archival of files on a regular basis
  • Creates/executes ad hoc financial system reports for analysis purposes
  • Maintains petty cash/deposits cheques, and interest/loss of discount validation logs
  • Performs bank reconciliations monthly, and deposit reconciliations daily
  • Assists with processing of returned payments to client accounts, creates accounts receivable invoices, letters and/or statements, and mails to customers
  • Supports the Corporate Accounting Assistant 1 in dealing with receivables, purchasing and accounts payable transactions
  • Follows up on outstanding issues with vendors, customers, and/or internal staff in other units/divisions
  • Researches and analyses accounting documents to verify validity of transactions processed in SAP and sub-systems
  • Processes customer invoices, debit memos, return payments and fees, discount/penalty/interest adjustments on returned payments, deposits/payments and correspondence/statements for assigned accounts.
  • Initiates collection notices on overdue accounts by generating letter/notice from the system advising the customer of the returned payment, any discount lost, any fees/penalty/interest charged and current outstanding balance due.
  • Analyzes customer receivable accounts.
  • Prepares and/or runs various reports as required. E.g. return payment reports, debit memo reports, various payment reports, and charity rebate reports.
  • Prepares/processes transfers and journal entries, and parks journals in SAP.
  • Answers enquiries from the public and bank re: return payments, debit memos, various payments, and prepares statements/notices/letters as required.
  • Maintains and updates customer master data file and arranges for archival of files on a regular basis.
  • Liaises with divisions and other RSD units re: accounts receivable module functions in RSD's various sub-ledger systems.

 

Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Considerable experience acquired through a combination of accounting education and practical work experience in the accounting field in a large public or private organization.
  2. Considerable experience with computer-based accounting/financial systems (i.e. SAP).
  3. Considerable experience with MS Excel, MS Word, MS Access and corporate database report writing tools (i.e. InfoMaker, Crystal).

 

You must also have:

 

    • Excellent organizational, and multi-tasking skills with the ability to work independently with minimal supervision, prioritize work schedules and complete assigned duties within timelines.
    • Excellent analytical and problem-solving skills with the ability to identify and resolve variances in a timely manner.
    • Ability to conduct detailed analysis with minimum supervision, within tight deadlines.
    • Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, and externally with the public.
    • Knowledge of financial and internal controls.
    • Knowledge of municipal taxation, utility, parking and property assessment policies, procedures, legislations, regulations, and municipal by-laws that would be relevant to this position.
    • Working knowledge of municipal accounting principles and practices, and Public Sector Accounting Board (PSAB) standards.  
    • Familiarity with government legislation in the area of Occupational Health & Safety and Municipal Freedom of Information and Protection of Privacy would be an asset.

 

 

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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