ADMINISTRATION TRAINEE

Job ID: 62658

Job Category: Administrative

Division & Section: Toronto Courts Servies, TO Court Tribunal & Business Operations

Work Location: 2700 Eglinton Ave West, 1530 Markham Rd. 92 Front Street East

Job Type & Duration: Full-time, Temporary Vacancies, 4 Months (Approximately)

Hourly Rate and Wage Grade: $22.67 - $24.68, TFT002, Wage Grade 79T2

Shift Information: Monday to Friday, 35 Hours per week

Affiliation: L79 Full-time

Number of Positions Open: Three (3)

Posting Period: March 30th, 2026 to April 13th, 2026

Major Responsibilities:

• Assists with various office functions such as filing, data entry, photocopying, sending faxes etc.
• Receives/logs data/information received.
• Collects data for others to analyze and process.
• Assists with organizing and presenting data collected. May utilize various software packages.
• Inputs/retrieves/updates/maintains data.
• Assists others with drafting documents, correspondence etc.
• Assists with financial transactions and makes calculations.
• Answers inquiries, provides general information, takes messages and directs inquiries to appropriate staff to answer questions/handle requests.
• Assists with setting up meetings. Records and circulates data.
• Assists with mail/supply collection, inventory, sorting and distribution.
• Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc.
• Travels to various locations and/or special events to provide assistance.

Key Qualifications: 

1. Post-secondary education in a discipline pertinent to the job function (i.e. business, law or other relevant field), or an approved combination of education and experience.
2. Experience with computers and various software, including but not limited to MS Office Suite 365 (i.e. Word, Excel, and PowerPoint).

You Must Also Have:

• Excellent interpersonal and communication skills with the ability to interact with staff and clients in an efficient and diplomatic manner.
• Excellent organizational and problem solving skills.
• Ability to work effectively as a member of a team.
• Ability to communicate effectively both orally and in writing.
• Ability to work under time constraints and meet deadlines.
• Ability to provide excellent customer service when dealing with the public.
• Ability to work shifts as assigned, flexible hours including overtime as required. 

Note: The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.