ASSET MANAGEMENT PLANNING CONSULTANT

Major Responsibilities: 

• Implements detailed plans and recommends policies/procedures regarding program specific requirements. 
  
  

• Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies and practices, legislation and initiatives by other levels of government. 
  
  

• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations. 
  
  

• Undertakes detailed analysis and recommends which services need to be supported over the long-term. 
  
  

• Works with management in the development and maintenance of asset management frameworks, including business processes and tools for budgeting, prioritization, risk analysis, and lifecycle costing. 
  
  

• Establishes current and future measures, and service levels and performance targets for City assets, including processes to collect, input and track information. 
  
  

• Reviews infrastructure data and corporate plans, aligning asset management frameworks with strategic planning. 
  
  

• Assists City divisions, agencies, and corporations to ensure that service providers are maintaining infrastructure asset inventory and applying lifecycle management and financial strategies for asset management planning. 
  
  

• Works with senior management to evaluate the work performance of external service providers and provides oversight with respect to quality, timelines, cost and completion of required tasks. 
  
  

• Establishes business process mapping exercises with key partners and senior management to identify and resolve any gaps and recommends opportunities for improvement and/or process innovation regarding resource reallocation. 
  
  

• Develops plans to aid in harmonizing/optimizing work plan practices and identifies inefficiencies within the functional group, including analysis of staff gearing ratios, resource workloads and workload allocation related to asset management functions and processes. 
  
  

• Prepares confidential reports on program and service delivery changes, systems, processes, and practices that may affect staffing levels and organizational effectiveness.  
  
  

• Identifies and leads process improvements to advance asset management policies, strategies, and decision frameworks in line with the Division's long-term goals. 
  
  

• Provides data to support the Division's capital budget based on state of infrastructure, life-cycle analysis, levels of service, risk analysis, conformance to current standards, repairs, and maintenance records. 
  
  

• Undertakes complex financial analyses related to divisional programs and makes recommendations to senior management in business methods, processes, program changes and divisional priorities including opportunities for efficiencies and savings. 
  
  

• Conducts maturity assessments and recommends improvement strategies that assist in long-term continuous improvement activities, including monitoring and progress reporting. 
  
  

• Performs computer modeling to predict asset conditions, remaining serviceable life and optimal rehabilitation strategies. 
  
  

• Gathers lifecycle cost information, model scenarios and identifies infrastructure gaps to inform decision-making. 
  
  

• Coordinates enhancements to risk frameworks and makes recommendations for risk assessments, budgeting and capital plans. 
  
  

• Reviews data requirements for various reports, corporate dashboards and infrastructure renewal programs, and recommends changes to data collection processes, whether internally or as a recommendation to senior management, to be directed to service providers.  
  
  

• Communicates data insights through visual depictions such as maps, charts and dashboards for partners. 
  
  

• Provides recommendations to senior divisional management on service optimization and streamlining of business processes that could result in alternate service delivery methods, contracting out and adjusting staffing levels, downsizing or resource reallocation. 
  
  

• Monitors in-year operating and capital budget adjustments and position adjustments.
  
  

• Develops business cases to document and support changes in budget and charges to clients. 
  
  

• Develops reports for senior management related to staff/resource requirements/allocations, financial and operational plans, alternate service delivery and supporting recommendations on changes in business processes.
  
  

• Develops and maintains a catalogue of all the functional group workflow processes and provides support between functional groups. 
  
  

• Prepares manuals of documentation related to the functional group practices, including flow charts, protocols, impacts and recommendations. 
  
  

• Prepares and leads presentations on asset management initiatives to internal and external groups. 
  
  

• Assists in the continuous improvement of corporate asset management for assets owned and operated by the City, including but not limited to City Hall and Civic Centres, emergency response facilities, data centres, service yard facilities, and more. 
  
  

• Travels occasionally to visit any of the City’s owned and leased properties so must be willing to travel.