Job ID: 61702
Job Category: Legal Services
Division & Section: Legal Services, Legal Plng & Administrative Tribunal Law
Work Location: Metro Hall, 55 John Street, Toronto, ON M5V 3C6
Job Type & Duration: Full-Time, 2 Permanent Vacancies
Hourly Rate: $36.35 - $39.69
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 26-Feb-2026 to 12-Mar-2026

Job Description

Reporting to Directors in Legal Services, the Legal Assistant 2 provides legal administrative support services to the Solicitors in the Real Estate Law or Planning & Administrative Tribunal Law sections.

Major Responsibilities:

• Transcribes Solicitor's notes and prepares correspondence, legal opinions, factums, notices of motion, pleadings, affidavits, books of authority, applications to Tribunals and other legal documents.
• Formats documents according to prescribed legal requirements and submits same to Solicitors for review.
• Formats documents including agreements, staff reports and by-laws, utilizing precedents and information provided by the Solicitors
• Drafts letters for Solicitor’s signature, manages Docusign requirements
• Organizes evidence, affidavits, witness statements, procedural orders, pleadings and correspondence and other documents as requested.
• Coordinates the service and filing of legal documents.
• Coordinates meeting arrangements when required.
• Sets up and maintains correspondence, document, and case files and other legal material utilizing the corporate record management system.
• Maintains current standard form agreements, legislation, By-laws, and precedents.
• Opens and closes files;
• Enters Solicitor’s dockets through timing and billing system and prepares overtime forms;
• Enters hearing and mediation dates in group hearing calendar;
• Prepares the submission of petty cash reimbursements, mileage claim forms, continuing legal education course request forms and other administrative matters.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Post-secondary education in a relevant professional discipline or the equivalent combination of education and/or experience related to the duties listed above.
2. Experience with preparing, processing, and editing/formatting various legal documents including, agreements, notices of motion pleadings, factums, presentations and preparing correspondence for signature.
3. Experience working with various filing systems including the management of large volumes of information, hard copy and/or electronic. 

You must also have:

• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook), Docusign, iManage and Adobe Pro.
• Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines, deal with conflicting priorities and work demands.
• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level.
• Familiarity with various legal documents, e.g., notices of motion, affidavits, agreements, and how one document relates to another.
• Working knowledge of legal terminology and phraseology.
• Knowledge of office systems and procedures, with the ability to identify problems and inefficiencies and to develop effective solutions.
• Ability to exercise independent judgement, diplomacy, and discretion in dealing with legal matters.
• Ability to perform duties with minimal supervision.
• Ability to work overtime, if required

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.