MANAGER CAP ASSETS & HERITAGE FAC MAINT

Job ID: 50961
Job Category: Operations & Maintenance
Division & Section: Economic Development & Culture, EDC Museum & Heritage Services
Work Location: Hybrid, Metro Hall, 55 John St, Toronto, M5V 3C6
Job Type & Duration: Full-time, Permanent Vacancy
Salary Range: $123,833.00-$170,184.00, TM2167 and wage grade 8

Ideal Hiring Zone: $133,287-$144,511
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Qualified List will be established to fill permanent and/or temporary positions.
Number of Positions Open: 1
Posting Period: 10-DEC-2025 to 08-JAN-2026
HR Contact: MELISSA GUT, Phone #416-392-1531
Division Contact: KAREN CARTER, Phone #416-392-9135

Job Summary:

To manage and conserve the City of Toronto's portfolio of capital assets in the Economic Development and Culture division. To manage new capital projects and ensure the State of Good Repair of the assets and to promptly respond to operational emergencies. To ensure the safe, efficient, and effective daily maintenance operations of the City's buildings and grounds that are used for cultural, arts and/or heritage purposes allowing the public full access to the facilities during scheduled operating hours.

Reports To:

Director Museum & Heritage Services (TM2133)

Supervises:

Supervisor Heritage Facilities Maintenance (TM2174) Various unionized jobs

Major Responsibilities:

Develops and implements detailed plans and recommend policies regarding program specific requirements, including project plans and links with appropriate external partners, community groups, and management regarding heritage requirements, ensuring continuous support for capital projects.
Manages and administers the construction planning, design, physical construction, and accounting of the City of Toronto's heritage buildings on various properties including the City of Toronto Museums, Cultural Centers, as well as major tenanted facilities such as Casa Loma.
Manages, motivates, and trains the unit's staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work. Authorizes and controls vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, and recommends disciplinary action when necessary.
Develops, recommends, and administers the annual operating and capital budget for the unit, and ensures that the unit's expenditures are controlled and maintained within approved budget limitations.
Supports Directors from overseeing planning, budgeting and financial tracking for high-profile capital projects including Casa Loma, and the new Toronto Museum at Old City Hall, in partnership with nonprofit organizations.
Identifies restoration and conservation needs for heritage assets and outdoor public art and manages major restoration projects.
Ensures appropriate restoration and conservation strategies are employed in accordance with the standards and guidelines for the Conservation of Historic Places in Canada. Manage and implement improvements to meet Accessibility for Ontarians with Disabilities Act and Net Zero requirements.
Manages and provides leadership for the City's capital assets program and asset management of the City's extensive portfolio of cultural facilities, heritage properties and outdoor public art and monuments.
Manages urgent and politically sensitive issues involving high-profile heritage properties, ensuring appropriate coordination with internal and external partners, including Heritage Architecture to address complex and highly specialized issues related to arts and heritage facilities, community interests, and public service concerns. Ensures projects are managed with heritage specific challenges.
Provides strategic advice to the Director on responses for operational emergencies along with prioritization and action of various capital asset programs, cultural facilities, outdoor public art, and monuments.
Manage emergencies involving cultural consultation and protocols by applying knowledge of relevant legislation and City policies, and by working closely with both internal and external community partners to ensure respectful engagement and support culturally informed project delivery.
Develops and reviews detailed specifications related to capital projects to ensure that the Division's objectives are achieved and to mitigate risks such as cost overruns, scheduling delays, along with partner and community risk for political projects.
Manages and develops capital projects to ensure compliance with approved budgets, documentation of financial and other reporting procedures, as well as ensure the needs of clients and the community are met.
Ensure detailed drawings, specifications and tender documents required for procurement and the implementation of capital projects meet the policies and standards of the City, Division, and other levels of government.
Manages the preparation and reviews all required documentation related to capital projects, develops and manages requests for proposals (RFP) in accordance with the City's policies and procedures and manages evaluation and selection processes while also performing signoffs placing the City into binding contracts.
Identifies and defines resource needs for project implementation and service delivery, collaborating with senior management and other City divisions to secure the necessary support and approvals.
Manages the program of regular building condition audits and site visits. Participate in on-site visits to review building conditions for renovation projects and new builds.
Manages the coordination of work for nonprofit organizations.
Provides input on contract disputes and claims related to divisional construction activities, supporting resolution efforts in collaboration with internal and external partners.
Manages and provides leadership for the maintenance and operations of buildings, grounds, greenhouses, and equipment across all City operated arts and museum sites and cultural centers, including the repair and replacement of all year round building and site operating systems. Leads special project planning and negotiations for leased properties within the portfolio.
Develops and manages a preventative maintenance program, including conducting regular condition assessments on cultural facilities to ensure cultural facilities remain in a state of good repair.
Manages the Division's built assets and related services, including physical plants, contract archaeology, monument maintenance, security, space planning, specialized caretaking, mechanical systems, grounds keeping, horticultural, carpentry and facility rentals.
Manage life safety and ensure other building systems are maintained to meet fire code regulations, Technical Safety Standards Association standards and museum standards for public safety.
Prepares reports for City Council and other Committees.
Build collaborative relationships with senior leadership across City Divisions, elected officials, external partners, and the public to navigate complex project issues. Applies political acuity and diplomacy in resolving client concerns and supporting consistent, high-quality service delivery.
Demonstrates political acuity and diplomacy in resolving client concerns and ensuring high-quality, responsive service delivery.
Liaises with elected officials, community, agencies and advocacy groups, Divisions, attend and/or speak at public meetings; provides information, advice and direction regarding the City's properties, assets, and heritage sites.
Coordinates responses to media inquiries and supports media engagement efforts by providing subject matter expertise on projects, and technical, policy, and procedural questions.
Participates in public meetings and community consultations related to capital projects and the Capital Assets portfolio.

Key Qualifications:

Post-Secondary education in a relevant professional discipline, i.e., Engineering/Architecture, museum heritage management, Project Management, or an equivalent combination of education in a comparable field and/or relevant experience. An Asset Management designation is an asset.
Considered experience managing construction planning, design, physical construction, and accounting of the City of Toronto’s heritage buildings in a public or not profit sector, involving multiple stakeholders from inception to completion, including infrastructure planning, design, and construction.
Considerable experience in development of capital budgets and operating budgets including developing, planning, costing project and managing performance measures.
Extensive knowledge of Council and Committees operations, procurement processes and all relevant federal and provincial regulations and requirements including, but not limited to the Ontario Building Codes, Technical Standards Safety Authority (TSSA), Accessibility for Ontarians with Disabilities Act and the Ontario Occupational Health and Safety Act (OHSA).
Experience in stakeholder management with a high level of ability to influence and negotiate outcomes effectively with a broad spectrum of diverse stakeholders.
Strong leadership skills with the ability to bring together multi-disciplinary teams comprised of both external and internal stakeholders, in order to achieve desired results.
Sound senior level judgment and demonstrates skills and abilities in effectively achieving results through a unionized and non-unionized workforce.
Highly developed interpersonal skills with the ability to effectively communicate at all organizational levels and stakeholders including Indigenous communities.
A thorough understanding of the Standards and Guidelines for the Conservation of Historic Places in Canada and of the Ontario Heritage Act
Excellent relationship management skills with the ability to work in partnership with all stakeholders to implement organizational objectives.
Ability to prepare technical reports, reports to Council and respond formally to inquiries by external agencies and the public.
Knowledge of municipal governance structure, services and programs, and municipal relationships to other orders of government, other funders, and the community.
Considerable knowledge of the Employment Standards Act (ESA), Collective Agreements, Construction Standards Association, and other related Legislation.

Equity, Diversity and Inclusion:

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation:

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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