MATERIALS MANAGEMENT ASSISTANT 2

Job ID: 58636
Job Category: Finance, Accounting & Purchasing
Division & Section: Purchasing & Materials Management, Purchasing Client Services
Work Location: 799 Islington Avenue, Toronto, M8Z 5W8
Job Type & Duration: Full - time, 1 Temporary (6 months) Vacancy
Hourly Rate and Wage Grade: $33.23 - $36.27
Shift Information: 40 hours per week, Monday to Friday
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 07-Aug-2025 to 21-Aug-2025

The Purchasing & Materials Management Division is a critical function within the City of Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Major Responsibilities:

Receives, warehouses and issues various materials. Receives, checks and signs for incoming and outgoing shipments of materials, supplies and machinery.
Maintains both electronic and paper records for receiving, warehousing, issuing and shipping material.
Provides material quality control by examining stock to verify conformance to specifications. Prepares rejection slip of non-acceptable material received per purchase order.
Counts and processes requisitions for accuracy of code numbers. Picks stocks and issues material to user departments. Maintains the stock location banks and stock location system.
Takes stock by counting material, balancing records. Maintains records of material to be disposed of.
Writes new stock numbers on bin cards.
Prepares credit delivery tickets.
Requisitions requested materials, supplies and equipment.
Verifies incoming materials, supplies and equipment against delivery slips and purchase orders, with respect to quantity, defects and conformity to specifications.
Unpacks/unloads orders. Stores goods on shelves, manually or using a fork lift truck.
Responds to enquiries from employees regarding orders.
Prepares materials, supplies and equipment for delivery to work locations. Packs and load shipments.
Maintains manual or computerized filing systems for inventory records and invoicing.
Participates in periodic stores inventories.
Maintains the cleanliness, neatness and security of the Stores area.
Maintains Stores' equipment and tools in proper, safe working condition, oiling, cleaning and arranging for repair as necessary.
Performs clerical duties including typing correspondence, requisitions and other documents, sorting and distributing mail and photocopying documents.

Key Qualifications:

Your application must describe your qualifications as they relate to:

Considerable experience in Warehousing processes and procedures, or related background within a large organization.
Experience in the use of automated inventory system, i.e. SAP.
Experience in the operation of motorized or manual forklift trucks.
Considerable experience in the operation of computer systems for data entry, retrieval, statistical reporting and communications using software applications such Access, Word, Excel and Outlook.
Must possess and be able to maintain a valid Province of Ontario Class "G" Driver's License and must qualify for the City Vehicle and Equipment Operator's Permit.

You must also have:

Ability to analyze, calculate and reconcile numeric values.
Ability to handle inquiries in a clear and concise manner.
Ability to plan and organize work, applying detail and accuracy techniques.
Excellent interpersonal, written and oral communication skills.
Knowledge and understanding of a wide variety of products.
Knowledge of the Occupational Health & Safety Act and the regulations that apply to the working environment.
Familiarity with various types of materials and tools stored in the warehouse locations.
Must be physically capable of performing required duties including ability to heavy lifting of up to 20 kgs.

Social and Environmentally Responsible Procurements:

Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City's Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City's Social Procurement Program on the City's website at: https://www.toronto.ca/business-economy/doing-business-with-the-city/social-procurement-program/

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City's Environmentally Responsible Procurement Policy at: https://www.toronto.ca/wp-content/uploads/2017/08/8e27-environment_procurement.pdf

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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