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OPERATIONS SUPPORT OFFICER

Job ID: 61117

 

Job Category: Administrative

 

Division & Section: Environment, Climate & Forestry, Urban Forestry Operations

 

Work Location: Emery Yard, 27 Toryork Road, Toronto

 

Job Type & Duration: Full-Time Temporary (12 Month) Vacancy

 

Salary: $73,495.00 - $96,567.00

 

Shift Information: 35 per week

 

Affiliation: Non-Union

Qualified List will be established to fill select as applicable, permanent and temporary positions.

 

Number of Positions Open: 1

 

Posting Period: 09-Dec-2025 to 16-Dec-2025

 

 

Reporting to the Manager, Forestry Operations, the Operations Support Officer will assist with a variety of functions for the Urban Forestry Branch.

 

 

Major Responsibilities:

 

 

  • Creates, manages and monitors purchasing activities such as processing payments, account reconciliation, monitoring contract values, etc.

 

  • Provides detailed expenditure reports

 

  • Maintains statistics and analyzes monthly operating budget variance, completes forecasting and detailed cost projections

 

  • Reconciles various financial documents to ensure accuracy and prepares journal entries as required

 

  • Assists with the development of RFQs and RFPs and completes associated reports and briefing notes

 

  • Operates computers utilizing and manipulating a variety of software packages

 

  • Extracts large amounts of data from corporate systems and prepares/maintains complex spreadsheets for detailed analysis and management decision making

 

  • Assists in the development, maintenance and implementation of policies and procedures and effectively communicates changes

 

  • Co-ordinates special projects/assignments and prepares strategies, work plans, reports, and presentations

 

  • Ensures timely and effective production of required financial and statistical reports and prepares ad hoc reports when required

 

  • Establishes effective working relationships with staff, internal and external clients

 

  • Provides technical and educational training and professional development requirements to staff

 

  • Ensures compliance with by-laws, policies and procedures

 

  • Ability to work flexible hours and under time constraints to meet deadlines

 

 

 

Key Qualifications:

 

 

Your application must describe your qualifications as they relate to:

 

 

  1. Post-Secondary education in Purchasing, Business administration or a discipline pertinent to the job function and/or equivalent combination of education and experience.
  2. Experience and proficiency in the use of Microsoft Suite applications (e.g. Excel, Word, Power Point and Outlook)
  3. Experience with SAP finance
  4. Experience developing and/or updating guidelines
  5. Experience with contract development including the preparation of procurement documents
  6. Experience with coordinating projects and large scale, multi-faceted process coordination.
  7. Experience in researching, developing/ writing reports and contract development including the preparation of procurement documents.
  8. Working knowledge of health and safety, human rights and labour relations legislation, corporate standards, policies and practice.
  9. Familiarity with related government legislation such as the Occupational Health and Safety Act; and City of Toronto Human Rights and Workplace Harassment Policy and Conflict of Interest Policy.
  10. Excellent interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and external contacts.
  11. Excellent verbal and written communication skills with the ability to communicate and present clearly and effectively to a variety of audiences.
  12. Excellent interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and external contacts.
  13. Excellent customer service skills.
  14. Strong problem solving, multi-tasking & organizational skills with a strong ability to manage multiple priorities within tight time constraints.
  15. Ability to work independently and cooperatively with multi-disciplinary groups and others in a team environment.
  16. Knowledge of Urban Forestry is an asset
  17. Knowledge of Maximo is an asset

 

 

A Qualified List of candidates will be established for the Operations Support Officer position in the Environment, Climate and Forestry and will be in effect for 24 months - up to two years from the date the list is created. Qualified candidates on the list may be considered when filling future permanent and temporary vacancies in this position.

 

 

Notes:

 

  • Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting.
  • If selected for a temporary position, employee's placement is conditional on the approval of his/her executive director/general manager or designate
  • Temporary and fixed-term part-time non-union employees will be reassigned to this position
  • In accordance with the City's Acting Assignment policy, if the posted non-union temporary position becomes permanent, it may not be reposted

 

 

Equity, Diversity and Inclusion

 

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

 

Accommodation

 

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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