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PAYROLL PROGRAM ASSISTANT 1

 

  • Job ID: 46369
  • Job Category: Finance, Accounting & Purchasing
  • Division & Section: Seniors Services & Long Term Care, LTC Strategic Workforce & Planning
  • Work Location: Union Station, 66 Front Street W
  • Job Type & Duration: Full-time, Permanent Vacancy
  • Hourly Rate: $37.11 - $40.65
  • Shift Information: Monday to Friday, 35 hours per week
  • Affiliation: L79 Full-time
  • Number of Positions Open: 1
  • Posting Period: 25-Apr-2024 to 09-May-2024
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Job Summary:

 

The City’s Seniors Services and Long-Term Care Division supports residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services, enabling people to live with support and age with dignity. The Division believes in the values of Compassion, Accountability, Respect, and Excellence. CareTO is our brand for the culture change we are investing in for the City’s directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). Based on evidence-informed research, our goal is to improve the experiences of all those who live, work, volunteer, and visit.

 

Under the direction of the Manager Workforce Planning & Development, the PPA1 in the Seniors Services and Long-Term Care Division will provide leadership, direction, and coordination of the work of divisional staff involved in the payroll and time-keeping duties.

 

 

Major Responsibilities: 

 

  • Directs and co-ordinates activities related to both manual entry and electronic uploads of payroll into SAP and SuccessFactors, in line with information divisional scheduling systems, records management, etc.
  • Provides interpretation of collective agreements, departmental procedures, and regulations.
  • Runs reports as needed (i.e. from Quatro, SAP and SuccessFactors)
  • Co-ordinates and leads all staff support functions as related to payroll and time-keeping duties.
  • Updates, maintains, and monitors the SAP and SuccessFactors Complement Management systems.
  • Monitors manual and electronic payroll transactions/events on the SAP, SuccessFactors and Quatro systems and ensures that they are accurately reflected on the division’s payroll and complement management systems.
  • Monitors and verifies reconciliation reports regarding absenteeism, sick, vacation and lieu banks.
  • Responds to inquiries from managers and employees regarding payroll policies and procedures. Answers enquiries from employees regarding payroll matters.
  • Prepares, coordinates, and maintains information related to budget administration, purchase orders, materials and supplies and provide related support as required.
  • Conducts surveys, contacts other units, and retrieves background information.
  • Liaises with Manager Workforce Planning & Development, divisional management, corporate People & Equity Division(P&E), Pension Payroll & Employee Benefits Division (PPEB), and Technology Services Division (TSD) to resolve issues and process transactions.
  • Composes and prepares correspondence as required.

 

 

Key Qualifications:

 

Your application must describe your qualifications as they relate to:

 

  1. Extensive experience in payroll/administration in a large (union or non-union) environment.
  2. Extensive experience with Payroll, Human Resources database systems and software applications (i.e. SAP, SuccessFactors, ESS/MSS (eTime), Quatro, etc.)
  3. Considerable experience using MS Outlook and M365 (i.e. Word, Excel, PowerPoint) to format and manipulate complex reports, pivot tables, spreadsheets, correspondence and extract data summaries.
  4. Experience providing direction and/or training staff.

 

 

You must also have:

 

  • Considerable knowledge in the application of various Union collective agreements and/or policies, procedures, practice, and related legislation.
  • Ability to meet tight deadlines in a high-volume environment.
  • Exceptional analytical and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Ability to function effectively as part of a team and be responsive to Homes in a professional manner.
  • Ability to prepare and maintain accurate and detailed records and reports, as well as the ability to set up and maintain both manual and computerized filing systems.
  • Ability to exercise judgement and discretion in dealing with confidential matters.
  • Ability to follow directions promptly and accurately with attention to detail.
  • Possess excellent interpersonal skills with the ability to develop and maintain productive working relationships with corporate human resources, corporate payroll,  clients, and employees.
  • Ability to communicate clearly and accurately both verbally and in writing, with all levels of management, staff, and other divisions.
  • Knowledge of Employment Standards, Canada Pension Plan, Revenue Canada regulations, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
  • Ability to travel to LTC Homes as required.

 

Note: As a condition of employment with the Senior Services and Long-Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).

 

 

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

 

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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