PAYROLL PROGRAM ASSISTANT 2

• Job ID: 53418
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Public Health, Operation and Business Services
• Work Location: 55 John St, Toronto, ON M5V 0C4
• Job Type & Duration: Full-time, 1 Temporary (Approximately 5 months) Vacancy
• Hourly Rate and Wage Grade: $34.99 - $38.20
• Shift Information: Monday to Friday, 7 hours per day, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 20-Jun-2025 to 07-Jul-2025
   
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Major Responsibilities:

• Receives attendance reporting information and prepares/processes payroll information
• Coordinates and inputs daily timesheets into corporate computerised absentee system in regards to departmental cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances and medical notes Prepares and processes personnel documentation for employees, i.e. alternate rates, terminations, leave of absences, increments, layoffs, etc.
• Prepares, maintains and monitors attendance records for salaried and bi-weekly employees
• Calculates, verifies and corrects entitlement for vacation and sick bank credits
• Prepares summary sheets on outstanding sick claims and doctor’s certification
• Calculates and monitors lieu time
• Verifies and distributes pay statements and makes arrangements for cancelled/replacement cheques
• Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters
• Prepares reports on position and salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances, kilometrage and attendance management information Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations
• Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules Maintains payroll/personnel records and files for audit purposes
• Prepares documents pertaining to the updating of payroll records
• Liaises with other departments, outside agencies
• Prepares payroll for a business unit
• Performs audits and verifies input for accuracy

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable clerical/administrative experience, some of which must specifically relate to the payroll function, and/or an equivalent combination of relevant post-secondary education in public administration, payroll, accounting, human resources management, and clerical/administrative/payroll experience.
2. Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
3. Considerable experience in interpreting and communicating, both orally and in writing, the fundamentals of the collective agreement language as it relates to payroll.
4. Considerable experience in preparing and formatting detailed reports, charts, graphs, and statistical data, including the use of advanced Microsoft Office Suite features such as pivot tables in Excel.
5. Considerable experience using payroll system software (e.g., ESS/MSS, SAP, SuccessFactors), scheduling applications, time entry systems (e.g., CAT2), and reporting software.
   
   

You must also have:

• Strong analytical and problem-solving skills.
• Accurate keyboarding and proofreading skills.
• Business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
• Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices and related legislation.
• Excellent customer service and interpersonal skills and the ability to communicate effectively, both orally and in writing, with all levels of staff, the public and other divisions.
• Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records.
• Ability to work independently and carry out instructions with minimal supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e. rates of pay, employee absences or other sensitive human resources information).
• Ability to set up and maintain manual and computerized filing systems. Ability to meet tight deadlines in a high-volume environment.
  
  

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion 

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.