• Job ID: 62455
• Division & Section: Chief Financial Officer's Office, Strategic Enterprise Integration & Mod
• Work Location: Metro Hall, 55 John Street Toronto
• Job Type & Duration: Full-time, 1 Temporary Vacancy (12 months)  

• Salary Range: $87,800.00-$116,745.00, TM2525 and wage grade 6 (2025 rate)

  Hiring Zone: $92,927.00-$100,753.00

• Shift Information: Monday to Friday, 35 hours per week 
• Affiliation: Non-Union
• Number of Positions Open: 1 
• Posting Period: 27-FEB-2026 to 13-MAR-2026
•  

The Office of the CFO and Treasurer, Strategic Enterprise Integration and Modernization (SEIM) Division, as part of building the project team, is seeking a Project Coordinator to provide coordination and strategic support on the Budget Tool Revitalization Project.

The Budget Tool Revitalization (BTR) project will replace the City of Toronto’s current operating and capital planning tools with Anaplan, a modern cloud-based enterprise budgeting and planning solution.  This is a major city-wide transformation initiative designed to modernize financial planning.

This role provides a unique opportunity to contribute to one of the City’s most significant financial modernization initiatives, shaping new enterprise-wide budgeting and planning capabilities.

Major Responsibilities:

• Coordinates assigned project activities and workstreams, fostering effective cross-divisional collaboration, maintaining quality standards, and promoting continuous learning and process improvement throughout the project lifecycle.‑divisional collaboration, maintaining quality standards, and promoting continuous learning and process improvement
• Coordinates the implementation of new corporate software applications, including supporting activities related to Anaplan implementation such as testing coordination, configuration documentation, and integration planning.
• Supports the preparation of project updates and status reports, advising on risks, issues, and technical considerations, and escalating matters to the Senior Project Manager when required.
• Manage tracking of mandatory training, stakeholder communications, and change management activities.
• Schedules all project related meetings - including governance meetings - prepares accurate and professional materials for review by Project Chairperson, prepares minutes, and ensures all documentation is retained within the project’s SharePoint drive.
• Documents project decisions, risks, meeting outcomes, and divisional impacts; analyzes data to identify issues; and recommends actions for resolution or escalation.
• Handles highly confidential matters such as labour relations, human resources and hiring with discretion and professionalism.
• Participates in the hiring process, contributing to the production of practical and oral examination of staff, preparation of job postings.
• Makes recommendations to divisional management to support functions and improve efficiency and effectiveness of service delivery in regards to service optimization and business process simplifications that could result in alternate service delivery.
• Identifies priorities and develops appropriate responses within the Division on issues such as Freedom of Information (FOI), labour disruption plans and other sensitive issues.
• Leads and co-ordinates the divisional response for corporate special projects/programs assigned, including project audits, by the Sr. Project Manager in support of the Director.
• Provides logistical and operational coordination to support smooth project operations, including office supplies, equipment assignment, and inventory.
• Assists in the rollout of change management initiatives to support transformation and adoption of new tools and processes.
• Recommends and implements security practices, privacy and quality assurance requirements consistent with MFIPPA and corporate standards regarding storage and processing of records.
• Maintains records management and file plans leveraging Microsoft SharePoint, ensuring compliance with corporate requirements.
• Liaises with divisional budget, accounting and administrative staff.
• Represents the division on divisional and corporate workgroup and committees such as Information Management, Business Continuity, Customer Service, Access, Equity & Human Rights.
• Monitors changes to corporate policies and procedures, assessing impacts on divisional operations and advising management accordingly.
• Coordinates and maintains ongoing tracking and follow up on Service Area directives with the Divisional Management Team, such as management information reports, health and safety initiatives.
• Prepares regular reports and trend analyses for the Divisional Management Team related to customer service metrics, information management, and other key operational areas.
• Coordinates the development and completion of divisional work plans in collaboration with divisional teams.
• Prepares documents, briefing materials, and analysis packages for Divisional Management through detailed research and review.
• Acts as a liaison between the Division and other City divisions, agencies, and boards to maintain strong partnerships and support cross‑divisional coordination.
• Attends meetings on behalf of the Senior Project Manager as needed.
• Coordinates and supports divisional and corporate initiatives relevant to the Division’s mandate.
• Plans and organizes staff retreats, divisional meetings, events, and communication materials.
• Makes presentations to senior divisional staff ensuring information on divisional and corporate initiatives and policies is disseminated and understood.
• Provides direction and composes content for the Division’s internal and external website, collaborating with Communications staff through design and production.
• Maintains regular communication with all operating areas of the Division to assist with the Division/Project, keeps the Senior Project Manager informed, and provides support to the Director on issues requiring divisional coordination and policy rollout.
• Liaises with Records and Archives to support effective records‑management practices in compliance with corporate standards.

Key Qualifications

1. Post-secondary education or certificate in a discipline pertinent to the job function (i.e. political science, urban studies, public policy, business administration, project management) or equivalent combination of education and experience.
2. Experience providing project coordination support on technology or financial system implementations (e.g. scheduling, minutes, action/decision/risk logs, stakeholder logistics, document control, SharePoint management).
3. Experience maintaining plans and trackers using MS Project, Jira (or similar), Excel and SharePoint to update schedules, task lists, and dashboards under the guidance of a Project Manager.
4. Demonstrated ability to prepare clear, concise project documentation (meeting materials, status summaries, presentations) tailored to difference stakeholder audiences.
5. Experience liaising with cross-functional partners, vendors and internal teams to coordinate tasks, clarify information, and support testing, training and adoption activities.
6. Extensive experience using Microsoft Office Suite (e.g. Word, Excel, PowerPoint and MS Outlook).
7. Experience tracking deliverables, dependencies, issues and risks, raising variances to the Project Manager and helping coordinate resolution activities.
8. Experience coordinating responses to internal and external audits.
9. Strong organizational and prioritization skills to coordinate multiple workstreams and deadlines in a fast-paces project environment.
10. Strong customer service skills, with ability to establish and maintain effective professional relationship.
11. Ability to work independently and contributing to a team environment, applying effective techniques in motivating action.
12. Strong communication and interpersonal skills to support stakeholder coordination and change adoption activities.
13. Analytical and problem-solving skills to identify issues from project data and propose options for the Project Manager’s consideration.
14. Demonstrated discretion in handling confidential information (e.g. Human resources or labour related items) and adherence to records management, privacy and security protocols.
15. Knowledge of business process documentation methods, with experience coordinating the development of process maps, workflows, and standard operating procedures in collaboration with subject matter experts.
16. Familiarity with relevant legislation including Occupational Health and Safety, Employment Standards Act, labour relations, human rights, Workplace Safety & Insurance Board (WSIB), and other applicable government legislation.
17. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.