PROJECT COORDINATOR

• Job ID: 48593
• Division & Section: People & Equity Divsion, People Experience Section
• Work Location: Metro Hall, 55 John Street Toronto 
• Job Type & Duration: Full-time, Hybrid, 1 Temporary Vacancy (18 months) 
• Salary: $86,716.00-$112,255.00
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1 
• Posting Period: 14-NOV-2024 to 28-NOV-2024 
   

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of over 2.9 million people. Consistently ranked one of the world’s most livable cities, Toronto is a global centre for business, finance, arts and culture.

Recognized as one of Canada’s Best Diversity Employers and Greater Toronto’s Top Employers for 2024, the City of Toronto promotes professional development and is committed to providing opportunities to lead, learn and grow. We value integrity, reliability, and fairness, and we embrace the diversity of the people we work with and serve.

Our People and Equity Division delivers critical functions within the City’s complex multi-site, multi- division, multi stakeholder and union and non-unionized environment. A team of approximately 42,000 employees are the driving force behind the City’s ability to provide programs and services to residents, business, and visitors to this community.
 

As part of the People & Equity Division, our People Experience section supports strategic corporate talent, learning, and leadership programs, projects, and talent management systems. People Experience is highly integrated into the broader divisional work of developing and implementing policies and practices conducive to improving the overall employee experience and fostering an equitable working environment.

In this temporary role, reporting to the Senior Project Manager, the Project Coordinator will support a complex Talent Management System technology evaluation and procurement project for the People & Equity Division. The key deliverables for the capital project will include gathering and evaluating the talent management system requirements, procuring and working with an external consulting vendor to evaluate and report on market options in support of drafting business cases for the procurement of a future solution.

The role will be responsible for implementing project plans, vendor management, and reporting to deliver project mandates and provide project and stakeholder management in support of the capital project.

What You Will Do

• Implement detailed project plans and recommend project specific requirements.
• Conduct research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provide input and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Supervise assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Assist in the roll out of change management initiatives. Participate in the development of knowledge-based resources.
• Liaise with divisional budget, accounting and administrative staff.
• Represent the division on Divisional and Corporate workgroup and committees.
• Coordinate and maintains ongoing tracking and follow up on directives.
• Prepare regular reports with trend analysis to senior management.
• Coordinate completion of work plans with project staff.
• Prepare documents for senior management by conducting research and analysis.
• Act as a liaison between the division and other divisions across the City, in order to establish and maintain effective partnerships within the corporation.
• Attend meetings on behalf of the Sr. Project Manager, when requested.
• Coordinate and support the work of the project team.
• Organize team meetings, events and various communication material as required.
• Conduct presentations to senior management ensuring information on project progress is disseminated/understood.
• Communicate regularly with all operating areas, informs Sr. Project Manager and provides support to the Director on issues that require divisional coordination and policy rollout.
• Develop reports for Council and briefing Notes for Senior Leadership Team.

Key Qualifications

1. Post-secondary education in Business Systems Analytics, information technology, computer science, Human Resources (or other discipline pertinent to the job function), combined with the demonstrated experience in a large organization. PMPis an asset.
2. Familiarity with HRIS software applications.
3. Experience coordinating, supporting and facilitating innovative, large scale divisional projects in a deadline driven, ideally, in a talent management systems capacity.
4. Experience with vendor and contract negotiation and management an asset.
5. Experience preparing reports and research documentation.
6. Experience conducting research, data analysis, and summarize findings.
7. Excellent communication, presentation and interpersonal skills, and the ability to work cooperatively with others in an interdisciplinary team and across functions and divisions.
8. Experience using a variety of software packages including MS Office (e.g., Word, Excel, Power Point), process design software (e.g. Visio), business requirements management and and project management software (e.g., MS Project).
9. Excellent project management and organizational skills

Why You Will Love Working at The City:
 

1. We recognize the need for flexibility and offer a hybrid working environment that will provide you with an appropriate work-life balance required to thrive in today’s fast paced world.
2. A strong benefits package which includes competitive salaries, vacation, and other unique offerings.
3. We offer an excellent defined benefit pension plan bringing added value to our overall compensation package through OMERS.
4. We support ongoing learning and development and offer educational opportunities with tuition subsidies.
5. Opportunities to join and take an active role with City’s Communities of Inclusions comprised of employees who share a common identity, lived experience and/or set of interest and support each other’s professional development, sense of belonging and promote a culture of inclusion. 

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation
 

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.