Create Alert
Apply now »

PROJECT COORDINATOR

Job ID: 62882

Job Category: Project Management

Division & Section: Corporate Real Estate Management, Business Management

Work Location: METRO HALL, 55 John Street, Toronto, ON

Job Type & Duration: Full-time, Temporary (24 months) 

Salary Range: $87,800.00 - $116,745.00 (2025 rate)

Hiring Zone: $92,927.00 - $100,753.00 

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1 

Posting Period: 09-APR-2026 to 23-APR-2026

 

Job Description:

To provide coordination and strategic support on a range of projects, initiatives and issues for the Business Process Solutions unit, and to support the strategic goals and objectives of the Corporate Real Estate Management, Division.

 

Major Responsibilities:

Reporting to the Project Manager, the Project Coordinator will provide day-to-day coordination, tracking, reporting, and administrative support across assigned projects and workstreams. Responsibilities include:

 

  • Maintain project plans, schedules, status trackers, action logs, risk logs, issue logs, and decision registers.
  • Organize, schedule, and administer project meetings, workshops, and working sessions.
  • Prepare meeting agendas, capture meeting minutes, and follow up on action items to ensure timely completion.
  • Track deliverables, dependencies, deadlines, and outstanding items across multiple stakeholders and workstreams.
  • Monitor project progress and provide regular updates, summaries, and reporting to the Project Manager.
  • Escalate risks, issues, delays, and blockers to the Project Manager as required.
  • Coordinate with business and technical stakeholders to gather updates, confirm ownership, and support follow-through on deliverables.
  • Prepare status reports, presentations, briefing materials, and other project communications for review by the Project Manager.
  • Maintain organized project documentation and ensure records, files, and reporting materials are current and accessible.
  • Support project governance and reporting processes by maintaining templates, documentation, and project controls.
  • Assist with implementation planning, task coordination, and readiness activities for project milestones and rollouts.
  • Follow up with team members and stakeholders on behalf of the Project Manager to support execution of project priorities.
  • Support communication across project teams to ensure alignment on timelines, priorities, and next steps.
  • Provide administrative and coordination support to the Project Manager to successfully complete assigned tasks.
  • Contribute to effective teamwork, communication, and high standards of work quality across assigned projects

 

Key Qualifications:

  1. Post-secondary education in business administration, project management, information technology, or a related field, or an equivalent combination of education and experience. 
  2. Experience in a Project Coordinator, project support, or similar role.
  3. Experience coordinating technology projects, software implementation projects, or related cross-functional initiatives.
  4. Experience supporting project planning, scheduling, tracking, reporting, and documentation.
  5. Strong organizational skills with the ability to coordinate multiple activities, manage competing priorities, and meet deadlines.
  6. Demonstrated attention to detail and ability to maintain accurate records, logs, and project documentation.
  7. Strong verbal and written communication skills, including the ability to prepare meeting minutes, reports, and build visually appealing presentations.
  8. Strong interpersonal skills with the ability to work effectively with business and technical stakeholders.
  9. Ability to follow direction, work independently, and provide effective support to a Project Manager.
  10. Ability to identify, track, and escalate risks, issues, delays, and action items as required.
  11. Proficiency in Microsoft Office and common collaboration and project tracking tools.

 

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

Apply now »