PROJECT DIRECTOR INTERNAL CORPORATE SVCS (CAPITAL PLANNING)

Job ID: 66745

Job Category: Project Management

Division & Section: Corporate Real Estate Management, Asset Management & Building Performance

Work Location: Metro Hall, 55 John Street, Toronto, ON

Job Type & Duration: Full-time, Temporary Vacancy, 2 years (possibility of an extension)

Salary Range: $144,591.00 - $196,565.00, TM2520, DPE1 

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1 

Posting Period: 31-AUG-2026 to 07-SEP-2026

As Project Director, Internal Corporate Services (Capital Planning), reporting to the Senior Director, the position provides strategic leadership for the City’s capital planning function, advancing long-term infrastructure renewal, capital investment, and asset stewardship strategies that support the sustainability, resilience, performance, and service objectives of the City-wide real estate portfolio. The role leads the development and implementation of multi-year capital plans, funding strategies, investment frameworks, and capital forecasts aligned with corporate priorities, asset condition, risk, and financial capacity. Responsible for directing capital planning activities, including capital prioritization, feasibility studies, portfolio analysis, business case development, expenditure forecasting, and performance reporting, the position enables effective investment decision-making and responsible stewardship of City assets.

The position provides strategic oversight of the City’s building condition assessment program, asset management system, and related business applications, ensuring the integrity and accessibility of asset information. Through leadership in digital transformation, systems integration, data governance, analytics, and process modernization, the role advances data-driven capital planning, investment optimization, operational efficiency, and long-term portfolio performance.

Major Responsibilities:

• Develops, designs, and implements functional policies and programs that impact overall business performance based on long-term needs. Contributes to the continuous improvement of divisional performance through the analysis and development and implementation of sound management practices and procedures, provides program management staff with direction and guidance, processes, and tools to increase efficiencies and improve effectiveness of the services provided by this section.
• Directs, through subordinate management staff, all activities of the section, delegating management responsibility.
• Leads and motivates a diverse workforce, ensures effective teamwork, provides resolution to controversial labour relations issues, ensures high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Leads, motivates, and manages team Capital Planning projects and initiatives applying sound project management methodologies including full work plans, timelines, and deliverables.
• Lead and supports Senior Director, Asset Management Planning and Capital Delivery and the Capital Planning Team on key strategic and/or corporate initiatives, including assessments, planning, implementing, and evaluating strategic and operational plans.
• Develops, recommends, and administers the annual budget for the section, and ensures expenditures are controlled and maintained within approved budget limitations.
• Provides updates and reports on project status, issues, and key deliverables.
• Responsible for implementing key Corporate Services or corporate-wide initiatives and driving alignment for these initiatives amongst senior leaders. 

• Negotiates and builds relationships, working in close collaboration with executives, senior management, clients, and various stakeholders across the organization, often with competing and conflicting goals, objectives, and priorities to resolve critical strategic and operational issues and deliver on major project objectives while ensuring that both City and business priorities are met.
• Synthesizes complex strategic problems into clear action plans and ensures execution for success.
• Directs and ensures successful project planning, design, development and implementation of large-scale multi-division, multi-year transformational projects according to the City's governance process, City policies, and project management practice.
• Works with the Senior Director to identify, address and ensure timely response to resolve ongoing and emerging issues, complaints, customer services deficiencies facing the Division, and its operations. Represents Division Head when liaising with DCM Corporate Services Office, CLT, SLT, Members of Council and their staff and the public.
• Ability to anticipate and understand the political implications of decisions, maintain awareness of emerging issues, and provide advice that aligns with organizational priorities and governance frameworks. Leads high-level strategic projects, cross-functional, or multi-divisional teams in driving strategic efforts for the development and implementation of strategies and for assembling and managing tools and resources necessary to support the transformation.
• Drives results, defines outcomes, and ensures that the strategy is executed successfully to change business outcomes.
• Conducts research and analysis (e.g., financial, strategic, operational, organizational) and interviews with internal and external sources.
• Utilizes advanced project management skills to provide executive management with the necessary information for selecting, prioritizing, and redirecting appropriate projects given organizational goals, estimated resource requirements, determining resource availability.
• Drives corporate strategy development and works with senior leaders, executive sponsors, Steering.
• Committees and all stakeholders to help uncover and address strategic business opportunities and reach project goals.
• Prepares reports to City Executives and Committees of Council, ensuring a high-quality product.
• Prepares and provides updates and reports on initiatives including project status, issues, deliverables and milestones to the DCM Corporate Services and Steering Committees.
• Anticipates, identifies, and manages emerging issues and challenges. Evaluates potential technologies, tools and implementation strategies that are flexible and responsive to evolving and changing needs that will benefit the organization. Implements solutions and monitors/evaluates results.
• Oversees, or manages directly, contract development and negotiations with consultants.
• Implements quality assurance/quality control procedures, authorizes payments, and recommends additional payments in accordance with the City's financial authority and by-laws or contract terms.
• Designs/communicates and presents key strategic initiatives clearly and effectively, providing expert advice and guidance to Committees of Council, executive management, superiors, peers and subordinates, partners and advisors, and customers/users, ensuring that a productive and professional environment is maintained.
• Develops an effective communication strategy in conjunction with Strategic Communications for all key deliverables within assignment.
• Oversees, participates in, or supports recruitment selection, labour relations issues, performance review, training, and supervision of assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning, and innovation.
• Effectively directs/influences area(s) of responsibility, by motivating, training, and developing a diverse group of staff members from across the organization to provide desired strategic and operational outcomes. Serves as a trusted advisor to initiative owners.

• Fosters the development of an organizational culture that focuses on delivering exceptional customer service.
• Develop the team's mentality for customer service and client excellence while dealing with client portfolio.

Key Qualifications:

1. 1. Post-secondary education in, Business Administration, Public Administration/Policy, Urban Planning, Real Estate, Organizational Development, MBA, or an equivalent combination of education and/or related experience.
   2. Experience in strategic asset management and capital planning within a complex, multi-stakeholder environment.
   3. Demonstrated ability to navigate political and legislative processes, including experience working with elected officials, senior leadership, and diverse stakeholders.
   4. Considerable experience managing, leading, coaching, developing and motivating staff in the delivery of a major change initiative.
   5. Considerable experience integrating asset management software, including IWMS, PMIS, etc.
   6. Considerable experience working with executives, internal clients sponsors and senior management teams across the organization to meet divisional and organizational objectives while maintaining effective relationships.
   7. Considerable experience directly and indirectly managing business teams and resources (operational managers, project managers, staff, contractors, and vendors) for the development of business solutions to achieve corporate objectives.
   8. Considerable experience in contract negotiations and managing contracts from inception to closure, including Requests for Proposals (RFPs) and Sole Source Requests.
   9. Superior analytical and well-developed human relations skills with an exceptional ability to communicate both verbally and in writing, negotiate persuasively and effectively, and forge solid internal relationships.
   10. Proven ability to exercise discretion, with a high degree of initiative and creativity in problem solving.
   11. Highly effective presentation skills with internal and external stakeholders.
   12. Knowledge of, current and emerging City-wide strategic initiatives.
   13. Demonstrated political acumen, judgement, and insight.
   14. Familiarity with relevant employment legislation including Employment Standards Act, Human Rights, Act, Occupational Health & Safety Act and WHIMS, etc.
   15. Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License and the ability to obtain a City driver’s permit.
   16. Highly developed interpersonal and communication skills, with the ability to creatively problem solve and build effective working relationships with a variety of stakeholders including various political levels, communities, advocates, staff and media.
   17. Ability to handle multiple tasks concurrently with shifting priorities and firm deadlines.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.