PROJECT MANAGER CAPITAL PROJECTS & INITIATIVES (ENERGY)

• Amendment Type: Amendment #2 
  Amendment Date: 05/30/2023 
  Amendment Reason: Please note the extension of the posting date due to the SuccessFactors outage. 
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• Job ID: 37263
• Job Category: Project Management
• Division & Section: Parks, Forestry & Recreation, PFR PDCP Parks Dev & Capital Projects
• Work Location: Metro Hall, 55 John St, Toronto
• Job Type & Duration: Full-time, Permanent Vacancy
• Salary: $101,900 to $131,222
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 15-MAY-2023 to 05-JUN-2023
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Project Manager Capital Projects & Initiatives (Energy) - Information Session

All interested applicants are invited to attend an optional virtual information session. This session will provide a brief overview of the Asset Management, Environment and Energy Unit as well as the major roles and responsibilities of the Project Manager of Energy position. Details as follows:

Date: Monday May 29, 2023

Time: 12:00 pm – 12:30 pm

Location: Via WebEx

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Meeting number (access code): 2451 090 9461

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Job Description:

Reporting to the Program Manager of the Asset Management, Environment and Energy Unit within CPDD, the Project Manager of Energy is responsible for the effective management of major energy- and carbon-related construction, renovation, rehabilitation programs and resulting projects of assigned buildings and facilities. As the subject matter expert, this role is responsible for the promotion and education on programs advancing energy efficient practices and technology, partnering on the construction, renovation and rehabilitation of City-owned buildings.

Major Responsibilities:
 

Responsibilities of The Project Manager of Energy include:

• Develops, plans, coordinates and implements detailed plans and recommends policies regarding program specific requirements.
• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Identifies energy conservation market opportunities and carbon emission reduction opportunities. Conducts analysis, promotes funding/financing, develops promotional and outreach strategies and tools and supports the implementation of approved plans in consultation with major stakeholders.
• Manages a team of staff, contractors and/or consultants on a project basis to effectively implement energy efficiency aspects of construction projects, major renovations, rehabilitation and alterations.
• Identifies the present physical conditions and maintenance deficiencies as a basis for future capital budgets at City owned buildings.
• Develops long term planning for each location based on technical assessment of specific building conditions and needs.
• Develops and implements the asset management program and related information systems, takin account demand for programming, current policies, financial targets and community
• Assists the Program Manager with consultations and negotiations with City divisions, agencies, boards and commissions, regarding the evaluation and prioritization of all capital project requests related to asset preservation and conservation.
• Provides advice, guidance and technical assistance in the development of construction and renovation programs and on building management, such as preventative maintenance and energy conservation.
• Reviews assessments conducted with client groups in order to ensure that capital requirements are addressed accordingly during the budget cycle.
• Estimates short and long term financing requirements for the City and reviews the adequacy of reserves and cash flow requirements.
• Establishes and maintains long term forecasts (5-10 years) for capital and maintenance work.
• Prepares pre-qualification documents to ensure that qualified bidders are obtained to meet the Corporation's accepted standards for specialized project.
• Prepares contract documents for tender.
• Evaluates tender documents and consultant proposals and makes recommendations for Council approval.
• Secures approvals from various regulating and government agencies to enable projects to proceed (i.e. site plan approvals, re-zoning and Committee of Adjustment applications, permits etc.).
• Schedules building inspections, prepares condition assessments, and prioritizes projects.
• Coordinates all documentation, including all correspondence from architects, engineers, building inspectors, contractors and sub-contractors.
• Inspects and supervise work in progress by contractors and staff to ensure effective implementation of energy efficient projects.
• Ensures that all work is executed in accordance with relevant legislation, including compliance with Corporate building and maintenance standards.
• Develops, prepares and monitors schedules, graphs and maintains accurate records of development and budget on all assigned projects.
• Ensures that project expenditures are controlled and maintained within approved budget limitations.
• Develops technical specifications and standards for consultant use, and monitors industry changes and innovations to ensure these documents meet industry standards.
• Prepares briefing notes, reports, power point presentations and other project or program, related documents.
• Attends Council, committee and community meetings as required.
• Represents the City on various technical committees including staff and citizen groups.
• Analyzes the impact of project deferrals and develops business cases for client groups in order to ensure that facility requirements are addressed accordingly and in a timely manner by City Council.
• Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes and litigation.
• Monitors all construction projects as it relates to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.
• Represents the Corporation in external negotiations and assists with giving evidence in any legal proceedings.
• Acts as liaison and maintains close and effective working relationships with key stakeholders, clients, consultants, funding agencies and industry associations at all stages of the project including construction and warranty periods.
• Prepares detailed and timely reports, work plans records, schedules, monthly status reports, initiates correction of deficiencies, warranty items as required by the Program Manager. Consults and maintains strong and positive working relationships with stakeholders, funding agencies, consultants and government authorities associated with projects, initiatives, strategies, working groups and programs to ensure coordinated work.
• Aligns energy program with City policies and strategies including but not limited to; TransformTO, Net Zero, Toronto Green Standard, Low Carbon Energy Strategy, Climate Change and Resilience.  

Key Qualifications:
 

1. Post-secondary education in construction management, energy management, electrical, structural or mechanical engineering, and/or the approved equivalent combination of education and experience.
2. Experience with energy conservation and demand management strategies, knowledge of major energy industry stakeholders, programs and initiatives.
3. Considerable project management experience in new construction and retrofits in a large organization including audits, feasibility studies, budget management, design, tendering, implementation, close-out and on-site experience with new construction and the renovation of existing assets with project values ranging from $50,000 to $10,000,000.
4. Considerable experience in the preparation of "Order of Magnitude" and "Definitive" cost estimates relating to capital repair, replacement and rehabilitation as it relates to energy and carbon related construction.
5. Knowledge of how to interpret architectural, mechanical, electrical and structural drawings and specifications.
6. Knowledge of  business case preparation, including the creation of reports, studies, analysis and ability to make recommendations to support program mandates.
7. Knowledge of related policies, Acts, Codes and legislation including the Ontario Building Code, National and Provincial Fire Codes, Technical Standards Safety Authority (TSSA), ISO 50001 Standard, and relevant ASHRAE Standards.

You also must have:
 

1. Ability to effectively organizing and managing project teams.
2. Highly developed interpersonal and communication skills, both oral and written, with the ability to deliver presentations to management, staff, members of Council and the public.
3. Considerable knowledge of financial incentives, financing tools and budget management.
4. Working knowledge of MS Word, MS Project, Excel, Project Accounting and scanning and imaging software.
5. Thorough knowledge of building construction techniques, methods, materials and project scheduling.
6. Project Manager Professional (PMP), Project Management Institute (PMI), Certified Energy Manager (CEM), and/or Leadership in Energy and Environmental Design (LEED) certifications/designation are considered strong assets.
7. Familiarity in asset management, portfolio planning and capital planning.
8. Knowledge of Construction Standards Association, Ontario Occupational Health and Safety Act (OHSA), Workplace Hazardous Materials Information Systems, Human Rights Code, Employment Standards Act (ESA), Accessibility for Ontarians with Disabilities Act (AODA) and other related legislation.

Equity, Diversity and Inclusion
 

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation
 

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.