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PROJECT MANAGER CITY CLERKS OFFICE

 

  • Job ID: 56875
  • Job Category: Project Management 
  • Division & Section: City Clerk's, City Clerk's Member Svcs & Prog Support
  • Work Location: City Hall, 100 Queen St.W (Hybrid Work Model) 
  • Job Type & Duration: 1 Full-time, Permanent 
  • Salary: $103,431 - $141,247
  • Shift Information: Monday to Friday, 35 hours per week. 
  • Affiliation: Non-Union
  • Number of Positions Open: 1
  • Posting Period: 11-Aug-2025 to 25-Aug-2025 
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To initiate, plan, implement, and monitor a range of high-profile and politically sensitive financial services, projects and initiatives to support the budget, and reporting needs of the City Clerk's Office, Accountability Offices and Elected Officials.

 

 

Reports To: Manager, Financial Planning & Reporting, City Clerk’s Office

 

 

Supervises: Various jobs on project basis

 

 

Major Responsibilities:

 

 

  • Develops, manages and implements detailed project plans, operating and capital budgets and recommends policies regarding program specific requirements.
  • Develops and/reviews business cases and service level changes by developing financial models and undertaking sensitivity scenarios with a clear understanding of program needs and resource constraints.
  • Prepares and presents project progress reports, corporate variance reports and financial forecasts regularly to the management team and other stakeholders.
  • Develops, recommends and administers program and project budgets and ensures that expenditures are controlled and maintained within approved budget limitations. Develops and implements project control systems, procurement oversight, cost evaluation methodologies, performance evaluation criteria, in accordance with approved corporate policies and guidelines.
  • Provides professional financial expertise and project management skills in the development and effective implementation of the City Clerk's Office and client budgets, projects and initiatives.
  • Ensures compliance with all relevant corporate and City Clerk's Office policies and procedures, Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Board standards as well as best practices.
  • Manages and highlights issues that have strategic, financial, operational and risk implications as they arise relating to budgets and projects under close scrutiny by media, public and members of Council with the potential for damaging results, misinterpretation or poor perception. Negotiates and implements innovative solutions to complex project challenges involving multiple stakeholders to achieve assigned objectives.
  • Researches, monitors and reports on relevant developments and trends and changes to corporate policies and practices, legislation and initiatives by other levels of government; provides analysis, advice and support on confidential and sensitive information affecting City relationships and reputation; assesses resource requirements to support option development and implementation; and proposes improvements to processes and policies.
  • Develops and coordinates effective communication activities/mediums in the division and with stakeholders. Communicates any risks and issues; makes recommendation on course of action and ensures management team is apprised of issues impacting the delivery of projects/initiatives and any potential impact on the City Clerk's Office and stakeholders.
  • Identifies and analyzes current projects, business processes and practices; prepares gap analysis and needs assessments and recommends overall solutions for business initiatives, collaborating with other sections and divisions on like needs to ensure the most efficient solution. Provides knowledge transfer on business processes and procedures related to new technical solutions, as required.
  • Maintains a thorough awareness of the vision, mission and strategic directions of the City Clerk's Office and its services and mandate.
  • Understands the unique qualities and responsibilities of working in a political environment with Elected Officials and with various stakeholders in a positive manner insuring culturally sensitivity.
  • Oversees multi-disciplinary team to oversee the delivery of high-quality project management service on City Clerk's Office projects/functions/activities. Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
  • Plans and delivers public consultation activities and civic engagement initiatives and programs, if required.
  • Represents the Section and Division in meetings with a wide and diverse range of internal and external stakeholders, City Divisions, community groups, sponsors, senior staff, elected officials and other levels of government.
  • Reviews, and analyses contracts relating to awards and services on behalf of the section and clients in accordance with City By-laws, procedures and Policies.
  • Cultivates and retains strategic relationships with clients and stakeholders which may include corporate representatives, media partners, local businesses, politicians and staff, and internal senior level management.
  • Identifies approaches, concepts and methods of analyzing complex, and sometimes competing issues, and provides expert professional and technical advice as required.
  • Ensures the quality of work and service meets corporate and divisional standards and employees are trained to perform work and are in compliance with all legislative regulations that apply, such as Accessibility for Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS), MFIPPA, Records Management and the Occupational Health and Safety Act (OHSA), etc.
  • Acts on behalf of manager in his/her absence. Works overtime and provides coverage as required.

 

 

Key Qualifications:

 

1. Completed post-secondary education finance or accounting, or the equivalent combination of education and experience. A professional accounting designation would be considered an asset.

2. Considerable experience in the development and management of operating and capital budgets within a large private or public sector organization.

3. Proficiency in using enterprise-wide computer-based budget/financial/complement systems such as SAP, Excel spreadsheets, and other Microsoft Office applications (Word, PowerPoint, Visio); experience using the Public Budget Formulation (PBF) module would be considered an asset.

5. In-depth knowledge of business processes for capital and operating budgets.

6. Knowledge of Generally Accepted Accounting Principles (GAAP), the Public Sector

Accounting Board (PSAB) standards and best practices.

7. Highly developed research, analytical, conflict-resolution and problem-solving skills, and the ability to conceptualize information, develop options and recommend solutions to support decision-making.

8. Strong verbal and written communication and interpersonal skills, ability to

communicate effectively and establish effective working relationships with employees, senior management and staff at all levels of client divisions, and foster the development of an organizational culture that focuses on delivering customer service excellence.

9. Ability to take initiatives and apply best practices, and identify opportunities to continuously improve processes to enhance service delivery, efficiency and effectiveness.

10. Ability to exercise independent judgment and discretion in handling politically sensitive and confidential matters, with sound judgment and demonstrated ability to handle crisis and/or emergency situations.

11. Ability to manage multiple tasks under pressure, produce effective results under tight

timelines, and adjust work priorities in response to competing demands.

12. Ability to adhere to the Toronto Public Service mission and values, and act professionally and ethically.

13. Knowledge of applicable legislation and City policies and procedures in the area of

Occupational Health and Safety, and the ability to ensure safe and healthy work environments.

 

 

 

 

Note To Current City of Toronto Employees 

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

 

 

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