PROJECT MANAGER TRANSPORTATION SERVICES

Job ID: 55252

Job Category: Project Management

Division & Section: Transportation Services, Operations & Maintenance, Fleet Facilities Winter Coordination

Work Location: 8270 Sheppard Ave. E,

Job Type & Duration: Full-time, 1 Permanent

Salary: $103,431 to $141,247

Shift Information: Monday-Friday, 35 hours per week,

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 05-May-2025 to 20-May-2025

Reporting to the Sr. Project Manager, Fleet, Facilities and Winter Coordination Section, the Project Manager will lead, manage and coordinate, projects and programs related to Transportation Services’ Facilities (Yards), Fleet (in-house equipment), GPS installation and maintenance and winter operations communications and coordination. In this role, the Project manager will liaise and facilitate effective communication and coordination between various City of Toronto divisions, Participating Municipalities and work with multi-disciplinary teams of internal and external stakeholders as well as Consultants.

 Major Responsibilities:

• Develops and implements detailed timelines and plans for program specific requirements such as Facilities repairs, renovations and new capital construction at Transportation yards
• Recommends and/or modifies policies and procedures for the winter maintenance program.
• Leads and implements pilot projects of new and innovative technologies for winter operations utilizing telematics, artificial intelligence, etc.
• Leads the Fleet procurement and inventory process for Transportation in partnership with Fleet Division
• Assists in new procurements for winter related contracts such as remote weather information systems repairs/installation, weather polling/forecasting and winter maintenance contracts
• Provides technical support, as required to Division staff with respect to overall GPS monitoring of equipment
• Manages, motivates and trains the unit’s staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work.
• Authorizes and controls vacation and overtime requests, monitors and evaluates staff performance, and recommends salary increments and disciplinary action when necessary.
• Assists in the development, recommendations and administration of the annual budget for the unit, and ensures that the unit’s expenditures are controlled and maintained within approved budget limitations
• Reviews winter communication plans and works with Strategic Public & Employee Communications (SPEC) to help promote various winter initiatives.
• Investigates and assesses complaints from 311, including re-directing to the correct winter team to resolve deficiencies related to winter operations.
• Represents the Transportation Services Division at various meetings with the public, elected officials, other divisions and other government officials, and other partnering municipalities.
• Coordinates program impacts with other divisions including other internal and external  Divisions and Agencies such as Fleet Services, Corporate Real Estate Management, 311, Technology Services, Legal Services, and Toronto Police Services.
• Ensures that work completed by contractors is measured and documented accurately and that payments are processed accordingly.
• Ensure compliance with the Occupational Health and Safety Act, Highway Traffic Act, Provincial Offences Act and all other applicable legislation, policies and practices.
• Prepares comprehensive correspondence, reports to City Council, standing committees on policies procedures and complex issues.
• Co-ordinates approval of new installations, permit applications and other necessary approvals for activities within City of Toronto property and the public right-of-way, including the maintenance of records.
• Develops Terms of Reference, scope of work, specifications and materials for projects and consultant requirements for all purchasing call documents including RFT, RFQ, RFP and RFI, ongoing liaison between Purchasing Materials Management Division (PMMD) and program staff, undertaking briefings and site inspections during the proposal stage, evaluation of proposals recommendation of the selection of consultants for assigned projects, execution of legal agreements and contracts and ongoing contract management with selected vendors.
• Coordinates and manages projects, including program delivery, resource allocation, training and knowledge transfer, monitoring service standards and delivery levels. Ensures effective cross-divisional teamwork and communication, high standards of work quality, health and safety and organizational performance and continuous learning.

Key Qualifications:

1. Post-secondary education in Engineering, Architecture, Planning or an equivalent combination of education and experience pertinent to the job function.
2. Considerable experience in a project management leadership role, delivering projects, activities and assignments from inception through to implementation with minimal direction while balancing political, community and other stakeholder interests.
3. Extensive experience managing/leading complex multidisciplinary contracts and projects in Transportation or Engineering and Infrastructure Planning
4. Experience with procurement procedures, contract administration and operations for a large-scale public organization, including the development of Requests for Quotation (RFQs), Low Value Quotes, Non-competitive procurement, vendor invoicing, etc.
5. Ability to deliver on demanding assignments requiring critical judgement, analytical thinking and problem-solving with creativity.
6. Interpersonal and conflict management skills to work productively with staff, stakeholders, and contractors both internal and external to the organization.
7. Proficiency in the use of Microsoft Office Suite (Word, Excel and PowerPoint), and the ability to use various software, work management and accounting systems (e.g., SAP, SAP-Ariba Procurement, RACS, and Maximo).
8. Ability to organize, administer and develop schedules and budgets.
9. Knowledge of relevant policies, procedures, and legislation (e.g., Construction Act, Occupational Health and Safety Act, Municipal Freedom of Information & Protection of Privacy Act, Accessibility for Ontarians with Disabilities Act, etc.).
10. Must possess and maintain a valid Province of Ontario Class “G” Driver’s License and the ability to obtain a City's Driver's permit.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.