SENIOR PROJECT MANAGER P&R AND EC&F

The Capital Projects Design and Delivery (CPDD) branch of Parks & Recreation Division (P&R) at the City of Toronto manages the design, construction and state of good repair of parks and recreation facilities.

The Ravines, Trails, Wayfinding & Special Projects (RTWS) Unit is seeking a full time Senior Project Managers to deliver high profile and complex capital planning, feasibility assessments, design and construction of projects that improve how people access, move through, and experience natural parkland areas in the City of Toronto. Project types include trails, trailheads, bridges, boardwalks, staircases, erosion control, shoreline structures, and other parkland features typically located in lands regulated under the Conservation Authorities Act. Projects will support and advance delivery of broader citywide initiatives such as the Ravine Strategy, Loop Trail, Toronto Islands Master Plan, Waterfront Revitalization etc.  

We are seeking a seasoned professional with experience leading the above project types at an advanced level, and preferably with specialization in one of the following technical areas: coastal engineering/assessments, structural engineering/parkland bridges & structures, complex natural/mutli-use trails, or erosion and flood risk management as it relates to parkland infrastructure delivery.

The projects will require mutli-faceted coordination and engagement programs with partner divisions and agencies (Toronto and Region Conservation Authority, Toronto Water, Transportation Services, Urban Forestry), asset owners (Metrolinx, TTC, HydroOne), partner organizations (Evergreen, Toronto Botanical Gardens), elected officials, community groups (Toronto Nature Stewards) and the public.

Major Responsibilities:

• Plans, prioritizes and manages internal and external resources in a timely and cost efficient manner to meet Council objectives for capital program delivery.
• Engages and consults with internal and/or external stakeholder groups throughout the project lifecycle facilitating internal workgroup meetings to ensure opportunities for input.
• Develops project statements, detailed work plans, project charters, governance structure, schedules, budget, and staff resource plans for projects and ensures a common methodology is applied to projects.
• Anticipates, analyzes and identifies organizational and program delivery impacts of emerging issues and activities; recommends and coordinates innovative corporate solutions using sound professional judgement, conflict resolution and negotiation skills to successfully manage sensitive and controversial matters.
• Creates and manages interdivisional, interdisciplinary and interagency teams and consultation processes to expedite capital works delivery while addressing political, community, and other stakeholder interests.
• Meets regularly with contractors, external stakeholders, and staff in other divisions and agencies and conducts site visits to ensure City's standards and legislative requirements are met in the delivery and/or protection of park and recreation facility assets.
• Supports the Program Manager and Director at various committees, council and councillor meetings.

• Represents the Branch and the Division while communicating with stakeholders and applies political acuity in the multi-stakeholder environment.

• Investigates, reviews, approves and implements appropriate action(s) for satisfactory resolution for issues, complaints and inquiries from Members of Council and the public.
• Develops briefing notes and reports for presentation relating to the delivery of the program, and associated issues to senior management, standing committees, partners, and Council for strategic decision making; prepares and submits correspondence to the Program Manager for use with the Director, General Manager, various Council Committees.
• Ensures that the Program Manager is prepared with the required briefings and presentation materials relating to the delivery of the projects.

• Ensures quality customer service by providing timely, cost-effective and optimum delivery of services.

• Manages scope of project to ensure it remains within approved budget and timeframes. Monitors progress to reduce risks and initiates timely corrective action when required.
• Develops, recommends and administers the annual budget for assigned project portfolio, and ensures that expenditures are controlled and maintained within approved budget limitations.
• Ensures that asset management, financial planning, control, performance measurement and reporting are in compliance with Corporate and legislative requirements and supports the Division's goals and objectives.
• Acts as signing authority for purchasing (RPGS, GR, and CRO), project management and design/construction.
• Facilitates city-wide contract management for various services and products including but not limited to RFQ/RFP, valuations of bids, recommend of vendor, contract monitoring, communication with vendor, renewals, and problem solving with staff. Develops, prepares and negotiates agreements with suppliers, contractors, other divisions, partner organizations, and user groups.
• Collaborates with staff, Purchasing & Materials Management Division and Legal Services Division to prepare design and construction solicitation documents, including rosters, blankets and other options and templates and creates a set of tools to support capital delivery.
• Participates in the implementation and utilization of performance measures for the Branch.
• Manages assigned projects providing focused and proactive strategic direction.
• Cultivates effective working relations with stakeholders. Collaborates and integrates efforts with other city wide projects and initiatives.
• Recommends changes to design plans in resolving possible installation and maintenance issues; and, reviews plans for future and current projects to determine materials, equipment and personnel requirements and prepare cost estimates, as required.

• In this role you may also hire and supervise staff including, but not limited to scheduling, assigning, and reviewing work and ensuring that quality of work and service meets corporate and divisional standards and employees are trained to perform work in compliance with legislative regulations.