SENIOR PROJECT MANAGER PARKS, FORESTRY & RECREATION (STRATEGIC PROJECTS AND DELIVERY)

Job ID: 52667

• Job Category: Project Management
• Division & Section: Parks, Forestry & Recreation, PFR CPDD Capital Proj Design & Delivery
• Work Location: Metro Hall, 55 John St. (Hybrid as per City of Toronto Hybrid Work Policy)
• Job Type & Duration: Full-time, Temporary (1 year)
• Salary: $112,280.00 - $149,247.00
• Shift Information: Monday - Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1 
• Posting Period: 15-JAN-2025 to 29-JAN-2025
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Toronto Parks, Forestry and Recreation (PFR) provides exceptional services that are key contributors to the quality of life for all Torontonians. We envision a vibrant city with safe, welcoming and well-maintained parks and trails, and quality recreation facilities and programs supporting diverse needs for active and healthy lifestyles. Designing, building and keeping these assets in good repair, is the responsibility of the Capital Projects, Design & Delivery branch.

Reporting to the Director of Capital Projects Design & Delivery, and collaborating closely with Program Managers in the branch, the Senior Project Manager will lead special projects and support the Director in addressing and resolving project issues and new project requests.

Major Responsibilities:
 

Project Management and Technical Expertise

Recognized for your project management skills and professional experience:

• You will provide support for strategic planning and lead implementation of the Branch’s 5-Year strategic plan, ensuring its alignment with the Divisional and City’s strategic plan and objectives and identifying clear goals and actions. You will provide oversight to implement the plan and create a dashboard to monitor the plan’s implementation.
• You will provide leadership and direction to projects, developing project statements, detailed work plans, project charters, governance structure, schedules, budget and staff resource plans and training material to support the Project Management Framework for new processes and procedures to ensure a common methodology is applied to all projects.
• You will bring procurement expertise for City-wide contract management and collaborate with PMMD and management staff of the Branch to identify and implement procurement strategies focused on improving efficiency and reducing the timeline for engaging consultants and contractors for routine work. You will also oversee the tracking of multi-year consulting and construction rosters and contracts, ensuring expirations are properly managed and that renewals are proactively handled by the Roster Captains.
• You will lead the development of Key Performance Indicators (KPIs), ensuring monthly reporting and collaborating with the technology team to create an interim KPI dashboard.
• You will be preparing and maintaining a dashboard of key projects and assist the Director in tracking the delivery program and identifying areas that require intervention.
• You will work with the technology team to prepare monthly updates and reports.
• You will support and track the project management software implementation for the branch.
• You will liaise with other departments and branches to document or develop service level understanding and agreements and prepare process flow diagrams.
• You will support the development of the capital delivery manual and ensure processes align with best practices. Identify opportunities and advocate for enhanced capital works processes and tools.
• You will work alongside Branch and Divisional staff to drive continuous improvement projects and initiatives.
• You will ensure that the Director CPDD is prepared with the required briefings and presentation materials relating to the delivery of the projects.
• You will prepare briefing notes and presentations on various topics and issues, for a wide variety of audiences.
• You will investigate, review, approve and implement appropriate action(s) for satisfactory resolution for issues, complaints and inquiries from Members of Council and the public. You will ensure quality customer service by providing timely, cost effective and optimum delivery of services.
• You will develop, recommend and administer the annual budget for the projects you are responsible for, and ensure that the expenditures are controlled and maintained within approved budget limitations. You will also ensure that asset management, financial planning, control, performance measurement and reporting are in compliance with Corporate and legislative requirements and supports the Division's goals and objectives.

Communication and Stakeholder Management

Skilled in communication with diverse audiences:
 

• You will leverage this strength to effectively navigate our multi-stakeholder environment.
• You will represent the Branch and the Division while communicating with stakeholders.
• You will review or prepare committee reports and presentations for senior-level staff and Councillors.
• You may attend meetings with Councillors, resolve complaints and triage requests for new in-year and emergency projects, and prepare presentations and key messages for projects.

In this role, you may also hire and supervise staff including, but not limited to scheduling, assigning, and reviewing work and ensuring that quality of work and service meets corporate and divisional standards and employees are trained to perform work in compliance with legislative regulations.

Among other strengths you bring to the role of Senior Project Manager, you will meet the following key qualifications:

Key Qualifications:

1. Post-secondary education in Project Management, Business Administration, Architecture, Engineering or a related field, and/or an equivalent combination of education and experience with a preference for candidates holding relevant professional licenses and PMP certification.
2. Extensive experience delivering complex projects from inception to completion including, preparing Requests for Proposals, Construction tenders, issues management, preparing technical specifications, cost estimates and stakeholder consultations.
3. Extensive experience in preparing and presenting executive-level presentations, reports and establishing working relationships in relation to capital projects, community engagement, and complex technical issues for  wide range of internal and external stakeholders such as Councillors, the public, community groups, consultants and contractors.
4. Extensive experience in municipal procurement including preparing RFPs, consulting and construction Rosters and construction tenders. Sound understanding and experience of alternate procurement approaches.
5. Superior analytical, interpersonal, problem solving, and conflict resolution skills, with the ability to navigate complex situations and deliver effective solutions.
6. Experience working on strategic initiatives and projects is a plus.
7. In-depth knowledge of relevant approvals, permits, acts and regulations, including but not limited to building permits, site plan approvals, building code, easements, TSSA, Construction Act, AODA act, Planning Act, Occupational Health and Safety Act.
8. Ability to travel to various City of Toronto sites and locations.

Equally important, you have what it takes to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.