SUPERVISOR FINANCIAL SERVICES

Job ID: 56700
Job Category: Finance, Accounting & Purchasing
Division & Section: Toronto Paramedic Services, PS Operational Support
Work Location: 4330 Dufferin Street, Toronto, M3H 5R9
Job Type & Duration: Full-time, Temporary (12 month) Vacancy
Salary: $94,905.00 - $128,386.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 03-Jul-2025 to 17-Jul-2025

Job Summary:

Reporting to the Manager, Financial Planning & Accounting, the Supervisor, Financial Services, oversees financial accounting, accounts payable, accounts receivable, and purchasing functions for Toronto Paramedic Services. This role includes supervising day-to-day operations of assigned staff, leading a team, assigning work, reviewing staff work, managing schedules, coordinating vacation, authorizing overtime and supporting staff development. The Supervisor ensures high-quality service, monitors performance, and recommends improvements to financial policies and procedures.

Major Responsibilities:

• Ensures that the financial transactions recorded are valid, reasonable, accurate and complete in accordance with Generally Accepted Accounting Principles, Municipal Code and corporate and divisional policies and procedures
• Ensures compliance with corporate policies and procedures with respect to revenues and receivables and that adequate internal controls are in place to safeguard the revenues and receivables for the service areas
• Reviews, approves and releases journal entries for posting to General Ledger
• Oversees transactions to ensure they are properly approved in accordance with financial signing authorities
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations
• Monitors, evaluates and assists the program in regard to in-year expenditure and revenue performance, as compared to approved in-year budgets through the analysis of the cause and effect of such variances. Interprets the results and provides recommendations relating to variance reports
• Develops key performance indicators, monitors and evaluates performance levels
• Coordinates and participates in Accounts Payable Initiatives, for example, S/4HANA, PCI Compliance, Payment modernization
• Reviews and ensures timely settlement of vendor invoices and implements measures to receive discounts available from vendors
• Provides support to the Toronto Paramedic Services on invoice payment issues and liaises with Accounting Services Division’s Accounts Payable, vendors and staff
• Oversees petty cash floats and divisional P-Cards ensuring they are maintained and accounted for in a timely manner
• Provides training support and advice to the Division on purchasing policies and procedures, setting up of purchasing documents, sole sourcing, amending purchase orders, specialized purchasing, consulting, computer equipment
• Coordinates and administers month-end, year-end closing procedures
• Prepares year-end financial statements for inventory, liabilities, consulting expenses, capital expenditures and reconciliations for municipal and provincial financial (Ministry of Health) information returns
• Prepares and completes financial information for various Statistics Canada Returns
• Prepares and/or assists in the preparation of financial accounting, receivables and purchasing reports to Committee and Council
• Prepares and reviews purchasing, accounts payable and variance SAP reports and analysis
• Ensures internal financial controls are maintained in accordance with City By-laws and policies.
• Develops policies and procedures from an internal control perspective, for example, segregation of incompatible functions, PCI compliance
• Provides internal control assistance to the Division and ensures awareness of the conflict-of-interest policy
• Provides advice on the applicability of retail and withholding taxes
• Keeps abreast of relevant Provincial statutes and regulations, City by-laws and Council directions and agreements; initiates accounting and purchasing action where required
• Provides training and support to the staff in Toronto Paramedic Services on the City's Financial Accounting Module
• Liaises with the Accounting Services Division on Accounting, Financial Reporting, Tangible Capital Asset; and with the Purchasing & Materials Management Division on Purchasing related issues
• Represents the Division as required in discussions and negotiations with other departments and/or outside parties
• Performs other assigned duties as required
  

Key Qualifications:

1. Post-secondary education in Public Administration, Business Administration, Financial Management or a professional discipline pertinent to the job function, or an equivalent combination of education and experience. Accounting designation, e.g. CPA is an asset.
2. Considerable experience in providing work direction, supervising, training and evaluating staff, as well as handling labour relations matters within finance/accounting.
3. Considerable accounting and project management experience with the ability to manage multiple tasks and to work effectively in a fast paced, constantly changing environment.
4. Extensive experience and working knowledge in enterprise management and application software including computer-based accounting systems, database management, spreadsheet, presentation and word processing applications, i.e. SAP, MS 365.
5. Thorough knowledge or ability to gain thorough knowledge of City By-laws, Policies and Procedures.
6. Thorough understanding of the principles and practices employed in the effective financial analysis of business and government operations.
7. Thorough understanding of municipal financial principles and reporting.
8. Ability to conduct detailed research and analysis and to manage and complete projects of various terms and complexities.
9. Advanced interpersonal skills that will promote the establishment of effective working relationships with City and external staff.
10. Superior analytical, problem solving and conflict resolution skills.
11. Highly developed communication skills, both oral and written, at all organizational levels.
12. Familiarity with government legislation in the area of Occupational Health and Safety

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.