SUPERVISOR PROCUREMENT COORDINATION

Job ID: 61352
Job Category: Finance, Accounting & Purchasing
Division & Section: Transportation Services, Business Performance
Work Location: North York Civic Center, 5100 Yonge Street (hybrid)
Job Type & Duration: Full-time, Temporary Vacancy (12 months)
Salary Range: $94,905.00 - $128,386.00 (2025 rate)
Ideal Hiring Zone: $104,166 - $112,937
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 20-Jan-2026 to 03-Feb-2026 

Major Responsibilities:

• Implement detailed plans and recommend policies/procedures regarding program specific requirements.
• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance and promotes an environment of continuous learning and innovation.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests.
• Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Ensures that established administrative, procurement and financial policies are applied consistently throughout the division.
• Oversees the departmental procurement and vendor invoicing, purchase card reconciliation revenue and expenditure coding and contract accounting to ensure their consistency with generally accepted accounting principles and requirement of municipal, provincial and federal funding agencies.
• Performs various contract expenditure analysis on a regular basis to ensure the integrity and accuracy of financial information
• Coordinates and prepares the division's annual Procurement Plan submission, and provides divisional stakeholders with the information and support necessary to develop their multi-year procurement plans
• Leads the coordination and delivery of divisional procurement initiatives, working with divisional stakeholders, Purchasing Materials Management Division (PMMD), Policy, Planning, Finance and Administration (PPF&A), as well as other internal and external technical and administrative stakeholders.
• Coordinates divisional procurement processes related to the purchase of goods and services including, but not limited to, the development of Requests for Quotation (RFQs), Requests for Tender (RFTs), Requests for Proposals (RFPs), Invitational Calls, Non-competitive Procurement, etc.
• Administers division level procurement processes including Low Value Quotations (LVQs), Divisional Purchase Orders (DPOs), Non-competitive Procurement, etc.
• Assists in evaluating quotation submissions and/or participating in evaluation teams as and when required and makes recommendations regarding the selections of the supplier(s).
• Coordinates and supports various contract administration related functions and processes including contract/PO spend and usage analysis, Purchase Order Amendments (POAs), etc.
• Develops, enhances and maintains procurement tracking and reporting tools related to the procurement portfolio and divisional contracts.
• Establishes, monitors and reports on divisional procurement and contract management KPIs Prepares periodic and ad hoc reports related to procurement for Senior Management, business units and divisional stakeholders.
• Provides input to the annual Operating and Capital budget preparations as required, related to the financial impact of new contract awards, pricing escalations, etc.
• Prepare reports to Bid Award Panel, Committees and Council as well as divisional Senior Management on procurement related matters.
• Serves as lead divisional representative for procurement and related administrative matters and participates in various committees, corporate project/working groups, meetings, etc.
• Assists in the development, implementation and monitoring of a Service Level Agreement (SLA) with corporate partners.
• Develops and delivers procurement-related training and resources for division staff engaged in procurement.
• Ensures that the division complies with City and provincial purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal code Chapters 195 and 71, and implements/interprets same.
• Designs and recommend processes and procedures related to internal controls and divisional/corporate change initiatives
• Analyzes business processes and procedures, develops options for process efficiencies and ensures that business processes are carried out in an effective manner and as designed.
• Designs and delivers effective strategies to anticipate and address emerging business needs and changes in corporate policies and procedures while maintaining a high level of customer service, fiscal accountability, innovation, teamwork and results.
• Responds to inquiries and liaises with other divisions, government agencies, outside agencies, consultants, Council members, and the public
• Participates as an effective team member of the division's management staff Provides support and technical advice to program staff, e.g. delivery nits Managers, and Project Managers.

Key Qualifications:

1. Post-secondary education in a discipline such as: Business Administration, Purchasing, Finance, or an equivalent combination of education and experience.
2. Considerable experience with procurement related procedures and operations for a large-scale public organization including the development of Requests for Quotation (RFQs), Low Value Quotes, Non-competitive procurement, vendor invoicing etc. Experience with Request for Purchasing Goods & Services (“RPGS”) system would be considered an asset.
3. Considerable experience using a Financial Information system such as SAP Ariba, Project Management system and Microsoft Office Suite (e.g. Word, Excel, Access and PowerPoint) to develop and maintain reports, spreadsheets, databases, and presentations.
4. Considerable experience leading, motivating, training, providing direction and/or supervising support staff in a fast-paced environment
5. Experience in research, analysis and interpretation of data, statistical and financial reporting, coupled with strong analytical and organizational skills.
6. Knowledge in procurement and/or supply chain management such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Supply Chain Management Professional (SCMP) would be considered an asset.
7. Ability to prioritize key deliverables as well as recognize and report one source of overallocation in a highly demanding work environment with many competing priorities and deadlines.
8. Ability to establish effective and strong working relationships and trust with multiple stakeholders including staff, client divisions, vendors, etc.
9. Excellent verbal and written communication skills and the ability to communicate effectively and professionally with staff at all levels of the organization, as well as external organizations.
10. Highly developed customer service and interpersonal skills, and the ability to work cooperatively as an effective team member.
11. Knowledge of Purchasing and Financial Control By-Laws and associated policies and procedures.
12. Knowledge of relevant legislations and regulations including the Construction Lien Act, the City's Financial and Procurement Policies, the City's Purchasing By-Law as well as contract law, Employment Standards Act, Human Rights Act, and the Occupational Health & Safety Act.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: 

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.  

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.