• Job ID: 50728
• Job Category: Administrative
• Division & Section: Corporate Real Estate Management, Real Estate Property Management
• Work Location: St. Lawrence Market Staff Office, 92-95 Front Street East
• Job Type & Duration: Full-time, Temporary (11.5 months) vacancy
• Hourly Rate: $29.95 - $32.83 
• Shift Information: Wednesday to Sunday, 40 hours per week on site
• Affiliation: L79 Full-time
• Number of Positions Open: 1 
• Posting Period: 13-NOV-2024 to 26-NOV-2024  
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Major Responsibilities:

Reporting to the Manager of St Lawrence Market, this employee provides clerical support, i.e., generates custom reports from SAP Real Estate Module, inputs updates and maintains information, analyses date from SAP, generates documents and reports, uses various corporate applications to gather information, compiles and maintains statistical information, performs front line customer service answering switchboard and emails.

• Prepares, researches, maintains and processes documents. Selects and presents data. Determines and corrects errors.
• Coordinates meeting rooms, bookings and special requirements for meetings.  Attends meetings, takes and transcribes minutes.
• Prepares, sorts, processes, collects, opens, distributes and delivers mail, cash, bank deposits. Creates new files and keeps computer listings of file names.
• Drafts reports, documents, correspondence, inputs, updates and maintains data. Catalogue and indexes reference material for Section’s library and maintains its electronic database.
• Responds to inquiries requiring broad knowledge of the operational area/function
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation materials, forms, etc. Utilizes layout, formatting and keyboard skills using a computer.
• Maintains filing and retrieval system for records/documents.
• Receives documents/applications, invoices/monies form the public or other levels of government and ensures accuracy and completeness. Issues/completes receipts/documentation. Receives balances, records payments and completes receipts.
• Prepares, files and retrieves correspondence.
• Monitors, maintains, and distributes supplies to staff. Maintains record of various equipment distributed to staff.

Key Qualifications:

Your application must describe your qualifications as they relate to: 

1. Considerable office experience performing various clerical and administrative support duties, including handling real estate related inquiries in person, by telephone and in writing.
2. Experience using a variety of software packages such as Microsoft Word, PowerPoint, Excel, Access, and email.
3. Experience utilizing the SAP application.
4. Experience creating and formatting documents, reports, charts, spreadsheets and presentations.
5. Experience establishing, accurately maintaining, and working with paper records and electronic real estate database systems.

You must also have:

• Knowledge of record retention schedules as well as Freedom of Information policy procedures
• Excellent customer service and interpersonal skills with the ability to communicate effectively with all levels of staff, councillors, the public and external contacts in person, by telephone and in writing
• Good organizational, analytical and multi-tasking skill with the ability to meet deadlines, prioritize work schedule and complete assignments within timelines
• Good problem solving and decision making skills with the ability to handle and resolve difficult situations in a professional manner
• Ability to work effectively with other employees in a team oriented environment
• Good research skills with the ability to compile and analyze data

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.