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ACCOUNTING ASSISTANT 2

 

  • Job ID: 52225
  • Job Category: Finance, Accounting & Purchasing
  • Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
  • Work Location: Metro Hall, 55 John Street - Hybrid 
  • Job Type & Duration: Full-Time, Permanent Vacancy
  • Hourly Rate and Wage Grade: $39.14 - $42.88 (2024 rate)
  • Shift Information: Monday to Friday, 35 hours per week
  • Affiliation: L79 Full-time
  • Number of Positions Open: 1
  • Posting Period: 15-Jan-2025 to 29-Jan-2025 


Job Description:

The Accounting Assistant 2 will perform accounting duties pertaining to accounts receivable, payables, purchasing, internal control and researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.


Major Responsibilities:

  • Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
  • Prepares financial statements and statistical data reports i.e. departmental capital and current projects.
  • Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to departmental capital and current projects.
  • Reconciles and monitors capital/current projects and recoveries.
  • Maintains a Cost Control System including subsidiary records relating to departmental capital and current projects.
  • Prepares monthly departmental financial statements and other financial information for Divisions, Provincial and Federal Governments.
  • Prepares and calculates subsidy claims, ad hoc financial and statistical reports to the Provincial and Federal Government.
  • Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries.
  • Performs calculations in order to process period end accruals for expenditures.
  • Prepares working papers and processes period end and year-end closing entries.
  • Reviews financial system reports and takes action, as required.
  • Analyzes and reconciles accounts including commitments, goods receipts, invoice receipts, parked documents and budget variances. Prepares, reviews and posts journal entries.
  • Reviews General Ledger expenditure and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
  • Prepares statements for reporting to management and divisions.
  • Analyzes monthly purchasing card transactions from divisions, validates backup to purchases and ensures accurate account allocation, and prepares and processes related journal entries.
  • Provides assistance on accounting and financial related matters to the division, as requested.
  • Provides financial analysis, and support to the purchasing function.
  • Creates/executes ad hoc financial system reports for analytical purposes.
  • Liaises with accounts payable and other divisions to administer the purchasing card setup, cancellation or the replacement of cards.
  • Assists on projects and assignments.
  • Monitors Provincial statues and regulations, City by-laws and/or Council direction, and agreements for any changes.
  • Co-ordinates data with the City, Provincial and Federal Auditors

 

Key Qualifications:
Your application must describe your qualifications as they relate to:

  1. Present enrolment towards completion of a professional accounting designation (i.e. completion of at least CPA preparatory foundation courses) or an equivalent combination of education and senior experience in accounting.
  2. Extensive experience in municipal accounting or relevant private sector experience in financial accounting and financial reporting.
  3. Considerable experience in the analysis, investigation and processing of transactions relating to accounts receivable and/or accounts payable.
  4. Considerable experience analyzing financial data and preparing financial reports.
  5. Considerable experience using Microsoft Office Suite: Excel, Word, and PowerPoint.
  6. Considerable experience using SAP financial systems or an equivalent financial information system.


You must also have:

  • Advanced knowledge of current accounting procedures and techniques.
  • Ability to prepare detailed correspondence, memoranda, summaries, statements, and documentation requiring the interpretation and application of a wide range of administrative accounting practices.
  • Ability to provide work direction and training to accounting staff.
  • Considerable knowledge of Financial Control and/or Municipal codes.
  • Strong interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
  • Ability to communicate effectively both verbally and in writing to clearly transfer information to others.
  • Ability to perform complex detailed computations and calculations.
  • May be required to work overtime to meet regular deadlines.
  • Ability to work independently with minimal supervision and meet deadlines.
  • Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

 


NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

 

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.


Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

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